Administrative Assistant-PW Division Director, Snohomish

Administrative Assistant-PW Division Director

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Salary : $78,396.00 - $95,245.92 Annually
Location : Snohomish, WA
Job Type: Full-Time
Job Number: 2025-PWK1567R-SEPT
Department: Public Works
Division: Public Works Road Maintenance
Opening Date: 09/24/2025
Closing Date: 10/7/ :59 PM Pacific
Description
The Snohomish County Public Works Department is hiring for an Administrative Assistant - PW Division Director within the Road Maintenance Division. If you are a self-motivated and customer service minded individual that can effectively support a team of leadership and staff with a diverse set of work responsibilities, styles, and perspectives then we encourage you to apply!
The Administrative Assistant - PW Division is responsible for providing confidential administrative support to the Road Maintenance Division's Director, leadership and staff.
Job Summary

Manages multiple calendars and works with other assistants to coordinate schedules, prepare agendas and take meeting notes
Creates, distributes, maintains, and archives routine and confidential electronic and hard copy records
Arranges travel and tracks expenses for training and events
Creates and manages forms, databases, and spreadsheets to facilitate employee information, including promotions, position changes, and vacancies
Coordinates Union related activities and tracks related documents such as grievances, disciplinary documents, and actions
Coordinates with confidential medical providers related to Commercial Driver's Licenses (CDL) and Physical Abilities Testing (PAT) scheduling, billing, and reports
Tracks Labor and Industries (L&I) claims and performs case management
Disseminates policies, procedures, memorandums, and notifications
Coordinates and plans department and division events
Coordinates department updates and submittals of organizational charts and other forms and reports as assigned
Prepares recruitment materials and schedules job interviews for the Division
Administers and coordinates employee onboarding with other County departments and divisions, including Human Resources Department, Public Works Human Resources, Risk, and with the relevant Unions
Submits routing and tracking documents for elected officials and department leadership approval
Completes special projects and tasks as assigned by division leadership

The successful candidate will perform a combination of basic and complex tasks assigned by, and on behalf of division leaders and staff. Additionally, this position requires someone with initiative, leadership, organizational, time management and multi-tasking skills. The successful candidate must also work effectively with a variety of technologies and software tools, including Microsoft Office (specifically, Outlook, Excel, Word, Access, Visio, and PowerPoint), Adobe Acrobat Pro, County financial and timekeeping systems, HR systems, online survey systems, and have experience routing documents for electronic approvals.
This position will require someone with ability to:

Change direction quickly and often in response to a dynamic work environment
Accommodate and adapt to differing working styles and perspectives of diverse individuals
Prioritize work and resources to complete projects on time and solve problems effectively
Be proactive and work with minimal guidance

Selection Process
Please attach a cover letter and resume to your application.

The cover letter should be no more than two (2) pages and must elaborate on why you are the ideal candidate for the position of Administrative Assistant to a PW Division Director. It should also specifically highlight how your education, training, and experience have prepared you to effectively perform the duties of this position.
The resume should summarize your work experience and skills that are relevant to this position. Your resume design should be reflective of your style and organized to clearly articulate the information.

Work Schedule
This position primarily works four (4) days per week, Monday-Thursday, from 6:30am-5:00pm. This is an in-office schedule. The work is performed at our Cathcart Way Operations Center near Snohomish. After an extensive training period and proven position proficiency, there may be occasional opportunities for remote work depending on scheduling, division needs, and performance.
Join Snohomish County Public Works and enjoy these perks :

Make a contribution in shaping one of Washington's fastest growing counties.
Join an award-winning organization well known for excellence and commitment to high-quality public service.
Advancement opportunities.
Employee development and training opportunities.
Excellent medical, dental, and other benefits.
Earn a Pension! Start vesting for a Washington Department of Retirement System (DRS) PERS pension.
Security, stability, and a lifelong career!

About Road Maintenance
The Road Maintenance Division of Public Works is responsible for the maintenance of Snohomish County roads and bridges improving the safety of Snohomish County infrastructure. You will take pride in the work you do supporting unincorporated Snohomish County. County staff strive to not only provide a meaningful job, but a lifelong career to its employees.
About Snohomish County Public Works Department
Snohomish County Public Works is responsible for more than 1,650 miles of county roads, 201 bridges, and 202 traffic control signals, as well as processing nearly 600,000 tons of garbage per year. Its mission is to focus on safety and mobility while practicing fiscal responsibility and preserving the environment. Public Works has won numerous state and national honors for its work and is the largest department within Snohomish County government with approximately 500 employees plus seasonal staff. Its main office is located at 3000 Rockefeller Avenue, Everett, WA 98201.
Visit for more information about Snohomish County Public Works. When joining Public Works, you will work in an environment where innovation, collaboration, and continuous improvement are highly encouraged and supported. We strive to not only provide a meaningful job, but a lifelong career at Snohomish County.
Benefits
Snohomish County is a great place to live, work, play, and raise a family and will be invested in your success and growth. We are proud to offer an outstanding benefit package to employees and their dependents. We offer competitive wages; job flexibility and stability; pension opportunities; and employer paid ORCA cards. Snohomish County will be invested in your success and growth and offers the following benefits to our employees. Your salary is only part of your Total Compensation Package:

: County employees participate in the Washington State Public Employees Retirement System (PERS) administered by the Washington State Department of Retirement Systems (DRS).
benefits: The County offers a choice of three comprehensive medical insurance plans with low deductibles. The county's contribution to this benefit is significant.
Flexible work schedules for some positions.
Career development training.
Sick leave: You will accrue 8 hours of sick leave per month.
Vacation Leave: You will start out accruing 8 hours of vacation leave per month totaling 2.4 weeks of vacation in your first year. Your leave accruals increase based on your years of employment with the County.
: The County observes 11 paid legal holidays per year and provides employees with two floating holidays annually.
: The County offers a wide range of benefits including, medical, and dental, vision, life insurance, LTD, deferred compensation and more.
: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.
Pay Increases: Each year you will be eligible for a step increase until you reach the top step.
Cost of Living Adjustment (COLA): County employees typically receive yearly cost of living adjustments.

About Snohomish County
Snohomish County, , is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. is a great place to live, work, play, and raise a family.
Snohomish County - The Future We Choose
For information about this job opportunity and posting, please email: SPW-Recruitment
Job Duties
BASIC FUNCTION
To provide complex and confidential administrative support to a Division Director of Public Works.
STATEMENT OF ESSENTIAL JOB DUTIES

Provides administrative assistance to the division director and collaborates with division management team as needed.
Acts as liaison between the Division Director, department staff, other departments and the general public; initiates appropriate action regarding requests for services or complaints; represents the director by communicating procedures, policies, programs and mission to county employees and the general public.
Coordinates and schedules appointments and travel arrangements; maintains the Division Director's calendar; composes and formats letters, memos, forms and charts; upon direction and with general policy guidance, prepares a variety of correspondence, directives memoranda, reports, and other written material as required; researches and evaluates relevant information, forms conclusions and makes recommendations as appropriate; proofs and edits material submitted by others for signature and approval; prepares materials for presentations.
Plans, organizes and coordinates meetings; takes minutes, transcribes, edits and finalizes minutes; coordinates the work of the Division Director's office.
Maintains custody of and processes confidential departmental information and personnel information including working files, legal documents, and office supplies; administers maintenance contracts for office equipment; maintains custody of litigation files and other sensitive documents otherwise not assigned.
Screens phone inquiries; refers calls to other staff members as appropriate; processes mail and sorts according to action to be taken.
Serves as department coordinator for such functions as phone installation, office reallocations, space planning, furnishings, and building maintenance.

STATEMENT OF OTHER DUTIES

Coordinates various reports and documents with other departments, agencies, and offices as necessary.
Provides information to the public, staff, and other departments regarding policies and procedures.
Coordinate special projects as assigned.
Represents Director at meetings where appropriate.
Coordinates with the Public Works Administrative Operations Division on the hiring process.
Performs related duties as assigned.

Minimum Qualifications
A Bachelor's degree in Business Administration or Public Administration; AND two (2) years of increasingly complex administrative experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Additional Information
KNOWLEDGE AND ABILITIES
Knowledge of:

conflict management, problem-solving skills and effective communication
proper English, spelling, grammar, punctuation and word usage
basic bookkeeping and record keeping
computer technology and proficiency in Microsoft Office suite, including Outlook, Excel, Word, Access and PowerPoint
office practices and procedures

Ability to:

work under pressure and meet deadlines and cope with interruptions
work with and maintain confidential information
analyze and resolve work related problems
exercise initiative and judgment, and make decisions within scope of assigned authority
communicate effectively, both orally and in writing
establish and maintain effective work relationships with public and private officials, other county employees, and with the general public
operate computer equipment and applied software packages
maintain necessary records and prepare required reports
operate standard office machines and equipment
manage multiple tasks/activities while meeting specific deadlines
maintain a high degree of accuracy with detailed information
work with minimum supervision

SUPERVISION
The employee reports to a Division Director of Public Works. The director establishes objectives, priorities and deadlines. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.
WORKING CONDITIONS
The work is performed in the usual office environment.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.
County Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Retirement
Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
Long Term Disability (LTD)
Commuting Benefits
Employee Assistance Program (EAP)
Partners for Health Employee Wellness Program
Leave & Holidays

Voluntary Benefits

Deferred Compensation 457(b)
Supplemental Group Term Life Insurance
Additional Accidental Death and Dismemberment Insurance (AD&D)
Flexible Spending Accounts (FSA)
Supplemental Individual Insurance Policies

Healthcare Premiums

Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.
Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.
01
Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process.
Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

02
What is your highest level of completed education in Business Administration or Public Administration?

No degree
Associate's degree
Bachelor's degree
Master's degree or higher

03
How many years of experience do you have in complex administrative experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities?

No experience to less than two (2) years of experience
Two (2) years to less than four (4) years of experience
Four (4) years to less than six (6) years of experience
Six (6) years to less than eight (8) years of experience

04
Please attach a cover letter and resume to your application.

The cover letter should be no more than two (2) pages and must elaborate on why you are the ideal candidate for the position of Administrative Assistant to a PW Division Director. It should also specifically highlight how your education, training, and experience have prepared you to effectively perform the duties of this position.
The resume should summarize your work experience and skills that are relevant to this position. Your resume design should be reflective of your style and organized to clearly articulate the information.

Do you understand if you do not attach a cover letter and resume you will be removed from the hiring process?

05
Are you authorized to work lawfully in the United States for Snohomish County?Note: If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.

Required Question

Apply

Location:: Snohomish
Job Type:: PartTime

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