Administrative Assistant - Pw Division Director

The Snohomish County Public Works Department is hiring for an Administrative Assistant - PW Division Director within the Road Maintenance Division. If you are a self-motivated and customer service minded individual that can effectively support a team of leadership and staff with a diverse set of work responsibilities, styles, and perspectives then we encourage you to apply!

The Administrative Assistant - PW Division is responsible for providing confidential administrative support to the Road Maintenance Division's Director, leadership and staff.

Job Summary

• Manages multiple calendars and works with other assistants to coordinate schedules, prepare agendas and take meeting notes
• Creates, distributes, maintains, and archives routine and confidential electronic and hard copy records
• Arranges travel and tracks expenses for training and events
• Creates and manages forms, databases, and spreadsheets to facilitate employee information, including promotions, position changes, and vacancies
• Coordinates Union related activities and tracks related documents such as grievances, disciplinary documents, and actions
• Coordinates with confidential medical providers related to Commercial Driver's Licenses (CDL) and Physical Abilities Testing (PAT) scheduling, billing, and reports
• Tracks Labor and Industries (L&I) claims and performs case management
• Disseminates policies, procedures, memorandums, and notifications
• Coordinates and plans department and division events
• Coordinates department updates and submittals of organizational charts and other forms and reports as assigned
• Prepares recruitment materials and schedules job interviews for the Division
• Administers and coordinates employee onboarding with other County departments and divisions, including Human Resources Department, Public Works Human Resources, Risk, and with the relevant Unions
• Submits routing and tracking documents for elected officials and department leadership approval
• Completes special projects and tasks as assigned by division leadership

The successful candidate will perform a combination of basic and complex tasks assigned by, and on behalf of division leaders and staff. Additionally, this position requires someone with initiative, leadership, organizational, time management and multi-tasking skills. The successful candidate must also work effectively with a variety of technologies and software tools, including Microsoft Office (specifically, Outlook, Excel, Word, Access, Visio, and PowerPoint), Adobe Acrobat Pro, County financial and timekeeping systems, HR systems, online survey systems, and have experience routing documents for electronic approvals. This position will require someone with ability to:

• Change direction quickly and often in response to a dynamic work environment
• Accommodate and adapt to differing working styles and perspectives of diverse individuals
• Prioritize work and resources to complete projects on time and solve problems effectively
• Be proactive and work with minimal guidance

Selection Process Please attach a cover letter and resume to your application.

• The cover letter should be no more than two (2) pages and must elaborate on why you are the ideal candidate for the position of Administrative Assistant to a PW Division Director. It should also specifically highlight how your education, training, and experience have prepared you to effectively perform the duties of this position.
• The resume should summarize your work experience and skills that are relevant to this position. Your resume design should be reflective of your style and organized to clearly articulate the information.

Work Schedule This position primarily works four (4) days per week, Monday-Thursday, from 6:30am-5:00pm. This is an in-office schedule. The work is performed at our Cathcart Way Operations Center near Snohomish. After an extensive training period and proven position proficiency, there may be occasional opportunities for remote work depending on scheduling, division needs, and performance.

Join Snohomish County Public Works and enjoy these perks:

• Make a contribution in shaping one of Washington's fastest growing counties.
• Join an award-winning organization well known for excellence and commitment to high-quality public service.
• Advancement opportunities.
• Employee development and training opportunities.
• Excellent medical, dental, and other benefits.
• Earn a pension! Start vesting for a Washington Department of Retirement Systems (DRS) PERS pension.
• Security, stability, and a lifelong career!

About Road Maintenance

The Road Maintenance Division of Public Works is responsible for the maintenance of Snohomish County roads and bridges improving the safety of Snohomish County infrastructure. You will take pride in the work you do supporting unincorporated Snohomish County. County staff strive to not only provide a meaningful job, but a lifelong career to its employees.

About Snohomish County Public Works Department

Snohomish County Public Works is responsible for more than 1,650 miles of county roads, 201 bridges, and 202 traffic control signals, as well as processing nearly 600,000 tons of garbage per year. Its mission is to focus on safety and mobility while practicing fiscal responsibility and preserving the environment. Public Works has won numerous state and national honors for its work and is the largest department within Snohomish County government with approximately 500 employees plus seasonal staff. Its main office is located at 3000 Rockefeller Avenue, Everett, WA 98201.

Visit www.snohomishcountywa.gov/PublicWorks for more information about Snohomish County Public Works. When joining Public Works, you will work in an environment where innovation, collaboration, and continuous improvement are highly encouraged and supported. We strive to not only provide a meaningful job, but a lifelong career at Snohomish County.

Snohomish County is a great place to live, work, play, and raise a family and will be invested in your success and growth. We are proud to offer an outstanding benefit package to employees and their dependents. We offer competitive wages; job flexibility and stability; pension opportunities; and employer paid ORCA cards. Snohomish County will be invested in your success and growth and offers the following benefits to our employees. Your salary is only part of your Total Compensation Package:

• Retirement: County employees participate in the Washington State Public Employees Retirement System (PERS) administered by the Washington State Department of Retirement Systems (DRS).
• Medical benefits: The County offers a choice of three comprehensive medical insurance plans with low deductibles. The county's contribution to this benefit is significant.
• Flexible work schedules for some positions.
• Career development training.
• Sick leave: You will accrue 8 hours of sick leave per month.
• Vacation Leave: You will start out accruing 8 hours of vacation leave per month totaling 2.4 weeks of vacation in your first year. Your leave accruals increase based on your years of employment with the County.
• Holiday Pay: The County observes 11 paid legal holidays per year and provides employees with two floating holidays annually.
• Benefits: The County offers a wide range of benefits including, medical, and dental, vision, life insurance, LTD, deferred compensation and more.
• Deferred Compensation: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.
• Pay Increases: Each year you will be eligible for a step increase until you reach the top step.
• Cost of Living Adjustment (COLA): County employees typically receive yearly cost of living adjustments.

Snohomish County, north of Seattle, is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. Snohomish County is a great place to live, work, play, and raise a family.

Snohomish County - The Future We Choose

For information about this job opportunity and posting, please email SPW-Recruitment.