Director of Operations and Budget Management, Senior Services (50072)

Join to apply for the Director of Operations and Budget Management, Senior Services (50072) role at RiseBoro Community Partnership

Operational Duties

• Improve the business processes for each program through analysis and collaboration
• Get involved in long‑term business planning at the managerial and executive level
• Assist in project management and conduct research as directed
• Ensure department managers meet budget and invoice submission deadlines
• Track incident reports and coordinate reporting with Human Resources, Risk Management, and the CEO’s executive assistant
• Develop ideas to streamline work and identify incidents requiring immediate attention
• Coordinate and track certificates of occupancy, PA permits, and food service establishment permits
• Supervise the Meals on Wheels (MOW) program
• Provide technical assistance in program operations, nutrition, delivery, staffing, and coordination with the Local 338 union contract
• Ensure programs meet funding source requirements and maintain client database and routing
• Review quarterly service units and track performance indicators; advise the VP of Seniors and Director of Senior Services on under‑utilization
• Participate in monthly division and administrative meetings and other required meetings
• Develop new initiatives and future program expansion in MOW and food service
• Perform other departmental and agency‑wide duties as assigned

Accounting, Finance & Payroll Duties

• Design effective budget models for the senior service department
• Prepare budgets and budget modifications for all grants, non‑funded programs, and division operating activities
• Analyze financial information to ensure operations stay within budget through variance analysis
• Report variances and review with program directors
• Present annual budgets to the finance department and senior managers
• Perform ongoing forecasting to maximize grants
• Ensure compliance with contractual and legal regulations
• Coordinate requests for equipment purchases and one‑time costs
• Review liability insurance spreadsheets and prepare purchase requests
• Prepare and track invoices; ensure timely submission to Accounts Payable
• Identify ledger inaccuracies and prepare journal entries for corrections
• Review timecards and payroll certifications; ensure timely approval
• Suggest spending improvements that increase profits

Human Resources Duties

• Recruitment and hiring of staff in compliance with agency policies
• Coordinate applicant screening, interviews, and offer letters
• Manage communications between HR and divisional staff
• Support HRIS development and periodic database auditing
• Assist with performance evaluations, training schedules, and benefit coordination
• Maintain confidentiality and audit files

Competencies

• Bilingual (Spanish) a plus
• Detail‑oriented with excellent communication and organizational skills
• Advanced proficiency in Microsoft Office, Word, and Excel
• Professional handling of confidential information

Education and Experience

• Bachelor’s degree in business, finance, math, or related field
• Experience in Human Resources, preferably in a non‑profit setting
• Experience maintaining an HRIS
• Knowledge of bookkeeping, budgeting, and financial analysis