Administrative Support

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails, while under a moderate degree of supervision, providing general administrative support to staff in the Austin office. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the office as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

Maintains calendars and schedules appointments.

Coordinates and schedules meetings and prepares meeting agendas.

Coordinates and arranges travel and accommodations, and prepares travel itineraries.

Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.

Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.

Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

May perform data input and prepare forms in support of the manager or department.

Performs other duties as assigned.

High School Diploma/GED or equivalent

2 years related administrative experience

2-5 years of experience in a professional office setting

Ability to maintain confidentiality

Planning, time management, and organizational skills

Ability to balance multiple tasks and changing priorities

Ability to communicate with various levels of stakeholders

Austin, TX