Executive Assistant-Bookkeeper-PART TIME

VA-Affiliated Nonprofit Organization

We are a mission-driven nonprofit organization affiliated with the U.S. Department of Veterans Affairs (VA), supporting clinical research and programs that serve our nation’s Veterans. We are seeking a highly organized, detail-oriented Executive Assistant with strong accounting expertise to support the Executive Director.

This role requires professionalism, discretion, financial precision, and the ability to operate effectively in a federally affiliated environment.

Position Overview

The Executive Assistant serves as a trusted partner to the executive director while also managing core accounting and financial operations. The ideal candidate thrives in structured, compliance-driven settings and understands the importance of accuracy, confidentiality, and accountability in handling federal and grant-related funds.

Key Responsibilities

• Accounting entries and reconciliations (QuickBooks)


• Check writing and distribution


• Coordination of bank deposits


• Creation of timesheets and other spreadsheets (EXCEL)


• Management/reconciling of leave and payroll


• Attendance at Board meetings and composition of minutes (WORD)


• Assistance with annual audits (GAAP)


• Paper/electronic records management and documentation.


• Managing correspondence (Outlook, memos, letters)

Qualifications

• Strong accounting background (degree in accounting, finance, or equivalent experience preferred)


• Experience in nonprofit accounting (grant management preferred)


• Proficiency in QuickBooks


• Advanced Microsoft Excel skills


• Exceptional organizational and documentation skills


• High degree of discretion and professionalism


• Ability to work independently and prioritize in a regulated environment

Preferred Experience

• Experience working in a VA-affiliated or federally funded organization


• Familiarity with compliance requirements related to federal grants

What We Offer

• Meaningful work supporting Veterans and clinical research


• Collaborative, mission-driven environment


• Competitive compensation commensurate with experience

To apply, please submit your resume detailing your relevant executive support and bookkeeping experience