Job Title

This position is open to current City of Pensacola Parks & Rec employees only.

Minimum Preparation for Work:

• Graduation from high school or equivalent and;
• Five (5) years experience in a highly responsible executive secretarial position with at least two (2) years in local government.

Necessary Special Requirements:

Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.

Nature of Work:

This is a responsible clerical and administrative work as assistant to Executive staff. An employee in this class performs a wide variety of clerical tasks and frequently exercises independent judgment in the handling of routine policy matters. Work is evaluated through review of results attained.

Examples of Work:

• Responds to telephone inquiries from the media concerning current events.
• Schedules meetings with civic groups concerning speaking engagements.
• Responds to departmental personnel seeking status information on documents sent for signature, as well as requests for information and documents.
• Routes or handles incoming complaints or questions.
• Pulls any relevant documentation for appointment from files.
• Scans paper for news items relevant to municipal operations.
• Reviews appointment book for any meetings.
• Types letters and memorandums.
• Drafts and types press releases and routine inter-office memoranda.
• Assists in the final preparation and organization of Committee agendas.
• Works up trip itineraries and makes travel arrangements for Executive staff.

Knowledge, Skills and Abilities:

• Knowledge of the organization of City government, and the legal powers and duties of City officials and Council.
• Knowledge of office methods, practice and procedures.
• Skills in the operation of office equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish priorities.
• Ability to supervise subordinates.
• Ability to deal tactfully and courteously with the public and public officials.
• Ability to establish and maintain effective working relationships with associates and the general public.

Mental and Physical Requirements:

While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color, peripheral vision, and depth perception.

Work Environment:

The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.