Executive Assistant to the Director of Athletics, Fort Collins

Executive Assistant to the Director of Athletics

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Posting Details
Posting Detail Information
Working Title
Executive Assistant to the Director of Athletics
Position Location
Fort Collins, CO
Work Location
Position is fully in-office/in-person
Research Professional Position
No
Posting Number
AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib I
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$78,000 -- $92,000
Employee Benefits
Colorado State University is not just a workplace; it‘s a thriving community that‘s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here.
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Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !

Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
10/06/2025
Description of Work Unit
The Colorado State University Department of Athletics sponsors 16 men‘s and women‘s intercollegiate sports and competes as a member of NCAA Division I (FBS). The University is a current member of the Mountain West Conference and future member of the Pac-12 Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at and Summary
The Executive Assistant to the Director of Athletics is a full-time professional position reporting directly to the Director of Athletics. This position provides executive-level administrative support to the Director of Athletics in fulfilling their administrative responsibilities including but not limited to calendar management, meeting and event logistics, meeting support, handling routine office expenditures, and assisting with daily office operations in an efficient, organized, and timely manner. This position will oversee the daily administration for the Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors, and coordinate executive team schedules for meeting and project management. Position will coordinate travel for the Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors for various appearances, events, functions, and media obligations throughout the calendar year. Position requires extensive coordination and collaboration with numerous internal and external constituents including the University‘s Office of the President‘s team and other university executive assistants.
Required Job Qualifications

Bachelor‘s degree
Minimum of four years of comparable work experience supporting executive-level position(s)
Demonstrated organizational skills and attention to detail, including demonstrated ability to prioritize workload and complete projects on time to produce high quality results
Demonstrated excellent communication skills including the ability to edit, analyze, and interpret written documents
Demonstrated experience managing sensitive and confidential information
Proficiency with technology including Microsoft Office products and virtual meeting platforms
Experience working in an environment that requires adaptability, independent management of competing demands, and adjustments to frequent change
Self-starter with experience working independently with minimal supervision
Must have a valid driver‘s license or the ability to obtain a driver‘s license by the employment start date
Ability to work evenings, weekends, holidays, and travel as needed for the position

Preferred Job Qualifications

Experience with travel logistics, including group travel, for air travel, hotel arrangements, group meeting reservations, and coordination of timing with several constituents
Experience working within intercollegiate athletics, preferably at the NCAA DI (FBS) level
Knowledge of NCAA governance, structure and rules
Knowledge of higher education policies, procedures and governance structure
Experience with Business-related software such as Kuali Financial

Essential Duties
Job Duty Category
Administrative Support to the Director of Athletics
Duty/Responsibility

Oversees the daily administration for the Director of Athletics and executive leadership team and uses discretion and independent judgment with key and confidential issues while serving in the best interests of CSU and the Department of Athletics
Proactively manages daily operations and performs administrative support for the Director of Athletics while ensuring a professional and welcoming environment including but not limited to efficient and productive workflows; researching, evaluating, compiling, and disseminating information; scheduling and facilitating presentations, meetings, and workshops; conferring with department and university personnel; and scheduling facilities for executive level meetings and events
Manages daily communication for Director of Athletics and the department including daily incoming communications through various mediums to identify issues, prioritize items, and assist with successful follow-up or resolution(s)
Manages daily itinerary of the Director of Athletics to incorporate background information, meeting details, travel details, purpose of meeting, and resulting action items
Manages requests for Director of Athletics‘ calendar including but not limited to internal requests and events, external engagement opportunities, and proactive coordination with internal and external constituents including various university offices, NCAA, conference, donors, sponsors, and local entities
Provides support for the department‘s Executive Leadership Team, including agenda development, assists with scheduling and communication, and preparation and follow-up assignments related to action items
Adjusts quickly and appropriately to rapidly changing situations in a high stress and highly visible environment
Coordinates travel for the Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors for various appearances, events, functions, and media obligations throughout the calendar year
Coordinates travel for guests of the department including job candidate travel for the Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors; and collaborates with university offices to prepare and disseminate guest itineraries and other materials as deemed necessary
Processes budgetary items through Kuali Financial including travel authorizations and travel reimbursements; and submits expense reports to the Business Office. Collaborates with the Business Office on necessary purchase orders to meet needs of the department
Serves on department committees as needed or as liaison for the Director of Athletics
Maintains a comprehensive understanding of the department‘s goals, priorities, and supports the unit‘s programs and events
Ensures compliance with all departmental, University, conference, and NCAA procedures, rules and regulations
Performs other duties as assigned

Percentage Of Time
70
Job Duty Category
Project Management
Duty/Responsibility

Collaborates with Assistant Athletic Director for Engagement and provides on-going support for a broad range of projects, events, and activities that are of high priority and strategic importance to the Director of Athletics and the department
Independently researches, evaluates, analyzes, and compiles information related to projects and events as needed
Identifies project barriers and researches opportunities to overcome obstacles that may impact project completion
Develops timelines, deadlines, and assists with developing budgets for large scale projects as directed by the Director of Athletics or assigned designee
Facilitates select special events, including but not limited to student-athlete fall welcome back event, graduation receptions, all-staff meetings, and department events
Independently executes special projects as assigned by the Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors

Percentage Of Time
20
Job Duty Category
Gameday Coordination
Duty/Responsibility

Oversees the logistics for the Athletic Director suite and Visiting Athletic Director suite for Football gamedays including food, beverage, and gifts
Employee is present on Football game days to welcome guests and donors to Athletic Director suite and other donor-related areas
Collaborates with Development Office, Stadium Events, Athletics Facilities, and Ticket Office for visiting guests and high-level donors attending ticketed sporting events
Collaborates with University President‘s Office, University Alumni, Stadium Events and Athletics Development Office regarding gameday activities and timeline
Prepares gameday materials and timelines for Director of Athletics, Deputy Athletic Director, and Executive Senior Associate Athletic Directors; and assists Director of Athletics with on-site gameday logistics

Percentage Of Time
10
Application Details
Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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Location:: Fort Collins
Job Type:: FullTime

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