A leading investment banking, sell-side advisory and consulting firm in Irvine is looking for an Executive Assistant to the Managing Director. The firm also supports the operations of a single-family office, offering a unique opportunity to work in a dynamic, high-integrity environment at the intersection of finance, strategy, and thought leadership. The office in Irvine has 6 employees. The role is on office.

About the Job:

Email Management: Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence

Industry Research & Thought Leadership: Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media</p> Real Estate Portfolio Oversight: Liaise with key stakeholders to assist with real estate and automotive portfolio management

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Proactively manage daily calendar, identifying and mitigation potential conflicts

Event planning

Schedule internal and external meetings

Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area

Process expense reports

Assist with personal scheduling

Ad hoc projects as needed

Limited off-hour availability via text

About You:

Minimum of 7 years of experience in a related support position

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox

Strong writing and research skills

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision), 401K, Paid Vacation, Free Parking

Hours: 8-5