Director of Program Operations
New Today
Inspira Education Group is one of the fastest-growing edtech startups in the US. We started with a simple mission to democratize access to high-quality coaching so that every student in the world has an equal opportunity to access the best opportunities.
As the world's leading network of top admissions coaches in medical, legal, business, and college studies, we're building software and services in one place-disrupting long-entrenched application processes with products and experiences that strive to provide an equal platform for candidates from diverse backgrounds worldwide.
As one of the fastest-growing edtech firms in the world, we are backed by some of the leading venture capital firms and investors in the world, including Zeev Ventures, Quiet Capital, Craft Ventures, Jeff Fluhr (Founder of Stubhub), and David Sacks (Former COO of PayPal and Founder of Yammer).
The Role
This is not your typical ops role.
We're looking for someone to take full ownership of the operational engine behind a fast-growing, mission-driven education business. You'll oversee and improve the systems that sit at the heart of our company, including student-counselor matching, global counselor recruitment, customer support escalations, CRM workflows, and the launch of new products and services.
This role is about more than maintaining operations. It's about scaling them. You'll design and lead complex, cross-functional initiatives that directly impact our students' outcomes and our counselors' success. You'll be the go-to person for making sure every operational piece fits together, from backend automation to human interactions.
You'll work directly with the founders and collaborate closely with leaders across sales, marketing, product, and technology. Your work will touch every part of the customer journey, and you'll play a critical role in helping us scale our infrastructure and deliver a best-in-class experience at every step.
This is a hybrid role based in NYC, with a few days per week in our Midtown Manhattan office.
What You'll Do
Customer Operations & Matching
- Own and optimize the student-counselor matching process to ensure high-quality outcomes and fast turnaround times
- Build logic-based workflows using HubSpot and automation tools
- Analyze matching performance and improve allocation processes
- Manage and develop a team of student success managers
Build & Run the Counselor Supply Engine
- Lead recruitment, onboarding, training, and quality management of our global counselor network
- Oversee high-volume hiring pipelines with internal and external recruiters
- Maintain performance benchmarks and conduct regular quality audits
- Manage and scale a team of high-volume recruiters and sourcers
Customer Success & Escalations
- Lead our customer support and escalation teams to ensure timely, empathetic resolution of issues
- Develop SOPs and escalation protocols to ensure consistent service quality
- Monitor and improve NPS, CSAT, and refund rates through structured feedback loops
- Track performance of the escalation team against key KPIs
Operational Systems & Infrastructure
- Own our operations stack-including HubSpot CRM-to ensure seamless cross-team collaboration
- Design and implement scalable processes, automations, and documentation
- Maintain data hygiene and create reporting systems to support visibility and decision-making
Launch New Products & Features
- Lead operational planning and execution for new services, pilots, and rollouts
- Collaborate cross-functionally with Product, Sales, and Marketing to ensure launch readiness
- Ensure backend systems, training, and support are in place for smooth go-to-market execution
- 3-7 years of experience managing and scaling teams in operations, customer success, or program management
- Experience handling customer escalations with empathy and clarity
- Background in recruiting or managing service providers (e.g., coaches, tutors, consultants) is a strong plus
- Proven experience in a startup or high-growth service or marketplace environment
- Deep ownership mindset with the ability to toggle between big-picture strategy and on-the-ground execution
- Experience building workflows in tools like HubSpot, Salesforce, or Airtable
- Strong detail orientation without losing sight of the broader mission
- Collaborative, no-ego, hard-working team player who thrives in a fast-paced environment
- A passion for building meaningful, authentic connections
- A positive, solutions-oriented mindset with a strong sense of ownership
- Curiosity and a desire to learn, experiment, and improve
- Resilience and persistence in the face of challenges
- Enthusiasm that motivates others and adaptability in a fast-changing environment
- High energy, strong follow-through, and a drive to get things done
The targeted pay range for this role is: $130,000-$160,000 (including performance bonus). Actual salary is dependent upon several factors, including the applicant's experience, knowledge, skills, and abilities, as well as internal equity among our team and geographic location. The pay ratio between base pay and target incentive will be finalized at the offer. The pay range is subject to the discretion of the Company.
Why you'll love Inspira
- Amazing people with a great vision and values
- Ability to work directly with co-founders and drive impact super quickly
- Your work directly impacts the lives and careers of students across the globe
- 100% coverage of health, vision, and dental benefits
- Flexible Paid-time Off
- Ownership - Significant Company Equity as part of a compensation package
- Learning and Development Budget
- Retirement Savings Plans - 401k with matching
- Diversity and inclusion programs that promote employee resource groups like OWN (Outreach Women's Network), AAPI, Rainbow (LGBTQIA+), Gender+, LatinX, Black Excellence, Disability Community, and Veterans
- Note: certain benefits are not provided to 1099 contract worker
Interested in learning more about Inspira Education, please visit Inspira Education Group.
Inspira Education Group does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in providing employment opportunities and benefits.
- Location:
- New York
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