Director of Campus Events

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GENERAL DESCRIPTION:
Founded in 1939 and located in midtown Manhattan, LIM College is focused on the global business of fashion and lifestyle. Offering master’s, bachelor’s and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real-world experience and learning-by-doing through required internships. LIM College’s commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 97% for the Class of 2023. Alumni excel throughout all areas of fashion and lifestyle and have gone on to work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative, and The National Football League.
POSITION PURPOSE
LIM College, a small, private institution dedicated to student-centered experiential education and community engagement, seeks a dynamic and organized Director of Campus Events. The Director of Campus Events provides executive leadership and management for the overall planning with stakeholders and physical operations of all LIM College events and major programs. The Director is responsible for developing the vision and strategies to effectively achieve the outcomes for the College’s external and internal events and programs with key constituents including: senior leadership, faculty, students, and community partners. The Director will also manage the daily operations of event management and provide collegial leadership in a hands-on work environment with a variety of people and processes. The director will produce large-scale events that reflect a standard of excellence and quality that represents the brand and character of LIM College. These events include the annual LIM College Fashion Show, commencement exercises, new student orientation, the summer residence-based Fashion Academy for high school students, the annual college awards ceremony, among others. Key responsibilities include planning and coordination developing project planning and logistical coordination, venue and vendor management, client communication, budget management, and event evaluation. This role supports the function areas of Student Life, academic programs, Admissions, Marketing and Communications, and External Relations and Alumni Affairs.
This position is exempt and provides supervision of the Assistant Director of Student Life and the Student Life Office Manager responsible for supporting major College events designed and implemented by the Director as well as coordinating ongoing weekly student and community events on campus. Experience in the production and execution of fashion-show events preferred.
SALARY RANGE: $88,000 - $90,000
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Manages scheduling, logistical planning and implementation of College events including the annual LIM College Fashion Show (under the supervision of the Provost), academic ceremonies (such as Commencement and Convocation), student engagement activities (new student orientation, college awards ceremony), a summer residence based educational program, and special College events including those sponsored by individual departments, faculty members, administrators, and external clients.
Drive the creation of the College Master Events Calendar for each academic year.
Collaborate with internal departments to ensure event goals are aligned with institutional priorities
Implements an event management structure that ensures hands-on coordination and execution of day, evening and/or weekend events, serving as after-hours contact/coordinator for internal support and event requestors.
Serves as the chief liaison between college departments to include: academic departments, facilities management, information technology, student affairs, alumni affairs, general counsel, marketing and communications, admissions and other campus partners to ensure achievement of event objectives, site selection, contracts, and other logistical needs
Develop event concepts, project planning, schedules, timelines, budgets and checklists.
Spearheads strategic meetings with all pertinent campus service providers, resolving problems and developing progressive operational policy and procedures
Develops and implements comprehensive event and summer programs including collaboration on marketing plans to attract external clientele, create promotional materials and event content for print, web, and social media
Coordinate guest registration processes including management of RSVPs, guest lists, invitations, and event communications
Collaborates with external vendors to negotiate and assemble cost estimates, design floor plans, catering, audiovisual services, equipment rentals, décor, transportation and lodging requirements and ensures that all required elements are in order
Oversees the billing/invoicing and collection of all rentals and services for events to achieve event objectives
Oversees facility rental process, insurance requirements and revenue contracts and permits are completed in compliance with college financial systems, safety protocols, and college policies for services and events
On-site management providing hands-on leadership during events, including setup, guest assistance, troubleshooting, and breakdown. Manage event volunteers, student workers, and event staff
Lead post-event activities, including event debriefing, gathering feedback, and generating reports to assess success and identify improvement opportunities
Work with College stakeholders to develop and maintain annual event calendar
Develops and maintains positive working relationships with internal and external partners
Develops administrative systems to support efficient business processes, for space reservation, event coordination, management, and marketing
QUALIFICATIONS
EDUCATION/CERTIFICATION:
Bachelor’s degree in event management, hospitality, communications, marketing, business or a related field required
REQUIRED KNOWLEDGE:
Solid analytical, creative, and problem-solving abilities
Strong organizational, time management, communication, and interpersonal skills.
Ability to manage multiple projects, prioritize tasks, and work under pressure
Proficiency with Microsoft Office, Google Workspace, and event management tools (e.g. Eventbrite, Asana, Canva). Graphic design and social media marketing a plus
Work weekend and evening hours as necessary
EXPERIENCE REQUIRED:
At least 4 years of progressively responsible experience in event management.
Experience required with negotiations, contract execution, and management of external partnerships.
Familiarity with the culture and mission of small, private colleges
Experience working with diverse communities and in inclusive event planning
SKILLS/ABILITIES:
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple projects, prioritize tasks, and work under pressure
Good written and verbal communication skills
Professional and collegial demeanor
Ability to keep sensitive and private information confidential.
Ability to demonstrate good judgment in all situations.
Able to work well independently.
Strong administrative and organizational skills
Excellent written and verbal communication skills
Strong meeting management skills
Excellent interpersonal and public relations skills
WORK PERKS:
Hybrid Work Schedule (4 days in office per week)
College Closed for Summer Fridays
Tuition Remission or Tuition Exchange
6 Weeks of Paid Holidays
Birthday Day to Celebrate your Birthday
2-4 weeks of vacation based on longevity; 7 sick days annually
Medical, Dental, Vision, Employee Assistance, 401K etc.
Apply
Location:
New York

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