General Description:

The Associate Director of Emergency Management provides operational and administrative oversight for Pacific Lutheran University’s emergency preparedness and continuity efforts, and coordinates, plans, develops, and implements institutional emergency preparedness/disaster response processes and procedures. This position provides necessary project management and support for all emergency preparedness sub-committees and workgroup items, and networks with local, state and federal emergency response community partners to coordinate preparedness efforts. The Associate Director is responsible for maintaining an awareness of the responsibilities and support needs of University Administrators. This role helps to coordinate and manage the Emergency Operations Center during actual events/emergencies. This position includes disaster preparedness, incident response planning, mitigation efforts and campus drills/training. This position also requires an understanding of general Campus Safety department functions and university wide organizational functions.. This position reports to the Executive Director of Campus Safety and Emergency Management. Essential Functions and Responsibilities: Oversee PLU’s Emergency Planning Team by facilitating periodic meetings and providing training and guidance on updates to the emergency response plan.

Lead the assessment, maintenance, and revision of PLU’s Emergency Management Plan (EMP) for all hazards, through a collaborative process engaging University stakeholders, under the direction of the Executive Director of Campus Safety and Emergency Management.

Coordinate the integration of PLU’s EMP with local and state emergency response agencies.

Develop and maintain key relationships and partnerships that both assist with assessing and mitigating emergency related trends and risks.

Lead the PLU Emergency Building Coordinator (EBC) program. Provide training to EBC’s and review and develop EBC response procedures.

Oversee and collaborate with PLU’s emergency and disaster preparedness volunteer organizations including but not limited to: W7PLU (Emergency Communications), CERT, PLU Red Cross Club, etc.

Design, plan, and conduct periodic emergency management exercises and trainings, for students, employees and senior leadership; including tabletop exercises, campus-wide drills, department trainings and student/staff/faculty presentations in collaboration with the Executive Director of Campus Safety and Emergency Management.

Maintain emergency response related equipment and agreements – emergency notifications system (loudspeaker system), the PLU Alert system (text, phone call, email notification system contract with Pierce County),Provide assistance and accountability to departments in the development of their individual Emergency Plans, and maintain a centralized system of Emergency Response plans for the entire campus.

Lead and maintain PLU’s Continuity of Operations Planning (COOP) efforts through collaboration with program leaders across campus.

Assist in preparing the campus for prompt and efficient recovery from a disaster; this includes identifying equipment and supply needs, maintaining the inventory and storage of items.

Maintain PLU’s Emergency Operations Center (EOC), Virtual EOC procedures, and mobile command post capabilities.

Serve in the role of EOC Director in an EOC activation or EC (Emergency Coordinator) in accordance with PLU’s Emergency Management Plan.

Collaborate with the Executive Director of Campus Safety and Emergency Management in assessing and coordinating the training needs of Campus Safety Staff in relation to high level emergency response.

Manage website content related to all campus safety including emergency management.

Generally serve as a departmental leader and representative and be prepared to serve as Incident Commander for appropriate incidents.

Respond to emergency and crisis situations.

Perform other duties as assigned. Knowledge, Skills, and Abilities: Outstanding interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Knowledge of and commitment to diversity, equity and inclusion.

Skill in examining operations and procedures, formulating policy, and developing and implementing new strategies.

A demonstrated understanding of the benefits of a collaborative mindset and approach to work.

Skill in analyzing and solving problems.

Knowledge of emergency response procedures.

Knowledge of crisis intervention techniques and the ability to react calmly and effectively in emergency situations.

Skill in the development, planning, and implementation of short- and long-range goals.

Knowledge of organizational structure, workflow, and operating procedures.

Skill in the planning, evaluation, revision, and implementation of training programs.

Skill in organizing resources and establishing priorities.

Knowledge of applicable legislation, standards, policies and procedures within the area of emergency/disaster response.

Strength in leading others and providing extraordinary customer service.

Knowledge of management and supervisory techniques.

Knowledge and skill in confrontation management.

Ability to effectively and clearly read, write, speak, and communicate the English language both verbally and in written form.

Ability to think and make decisions quickly.

Knowledge of basic computer skills such as MS Word, Google Mail and Calendar, and use of the internet. Required Qualifications: Five years of Emergency Management related work experience. Education may substitute for some experience.

High school diploma or GED.

In depth knowledge of the FEMA National Incident Response System (NIMS).

Certification in the FEMA Incident Command System to include certifications in ICS-100, ICS-200, IS-700, and IS-800. FEMA Courses ICS-300 and ICS-400 should be completed within the first year of employment in this position.

Valid driver’s license (Must have had a valid driver’s license for at least 2 years).

First aid/CPR/AED certification required and provided upon employment.

Finalist applicants must satisfactorily complete pre-employment background checks, including a driving abstract check, and pass PLU’s Driver’s Certification Training. Preferred Qualifications: Bachelor’s degree.

Experience in an academic setting.

Knowledge of PLU and its campus. Work Conditions: This position is considered a Campus Security Authority (CSA). CSAs will ensure that criminal incidents on or near campus that are brought to their attention are forwarded to the appropriate university official.

Work is normally interior/office work but some field work is necessary.

Exposure to all kinds of weather conditions.

Occasional exposure to physical risk. Physical Requirements: Ability to walk, run, or climb stairs for extended periods of time.

Ability to sit and operate computer related equipment for extended periods of time. Special Instructions to Applicants: Other Information: PLU is a small, private university where caring means more than kindness and consideration — it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.

PLU offers an excellent benefits package including tuition remission for employees and their dependents, generous retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year’s break and extra time off during the summer), and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. Click here for detailed benefits information.

For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or humr@plu.edu.