The Advancement Department seeks an energetic, highly driven, creative, and collaborative Associate Director of Annual Giving to join our team. Reporting to the Director of Annual Giving, the Associate Director of Annual Giving plays a key role in advancing Madeira’s philanthropic goals by developing and executing strategies to both increase annual support and grow the donor base of alums, parents, and friends. The Associate Director will cultivate relationships, solicit gifts, and steward donors through personalized outreach, including digital (email, text, video, social) media, phone and in-person visits. This position works independently and collaborates extensively with colleagues within Advancement and throughout Madeira.

Responsibilities

Manage a portfolio of Madeira Fund prospects, donors, and volunteers. Travel accordingly to achieve 10-15 face to face visits per month to guide individuals through the donor life cycle.

Manage top reunion classes, ensuring personalized solicitation for leadership-level prospects

Develop meaningful relationships with alums, parents, and other supporters leading to impactful philanthropic commitments.

Develop and execute segmented giving campaigns mindful of audience, voice and values, focusing on retention, renewal, and acquisition strategies.

Collaborate and implement strategy around print and digital fundraising efforts, including writing appeals and grants, implementing class challenges, days of giving, and milestone appeals.

Partner on the development of an integrated annual giving program calendar that is aligned with overall Madeira Fund objectives and leverages digital, web-, and social media-based opportunities and events

Steward existing donors to ensure continued support and increased giving. With an eye to lifelong engagement, create stewardship plans and materials that appropriately and effectively recognize annual giving donors at all gift levels as well as first time donors, consecutive donors, and leadership donors.

Design appropriate and personal acknowledgements for annual giving donors

Conceptualize a student philanthropy program aimed at fostering a culture of philanthropy among new graduates

Develop and analyze giving reports to make data-driven decisions and provide regular updates on progress toward targets.

Follow procedures regarding prospect management and documenting contacts. Maintain detailed and timely records of all fundraising activity using the School’s CRM

Keep current on fundraising trends, including those related to direct mail, crowdfunding, social media, mobile, and digital acquisition, and AI. Suggest new initiatives and/or improvements to the annual giving program.

Support a robust events program to cultivate new and existing donors and generate a sense of excitement and belonging within the Madeira community. Plan and execute stewardship events to thank leadership annual donors

Work collaboratively with other members of the Advancement Office, providing assistance and input as needed, and communicating frequently to ensure events and activities do not conflict

Participate in planning meetings, accept special assignments, assist colleagues, and provide support for all ongoing programs and operations, as needed

Represent the advancement Office at key events including Opening of School, Family Weekend, Reunion Weekend and other advancement related functions.

Qualifications

Bachelor’s degree

3-5 years’ experience in an advancement office preferred

Proficient in Raiser’s Edge (or similar database), MS Office Suite, Outlook and Excel; willingness to learn additional programs

Outstanding interpersonal, oral and written communication skills

Strong organizational skills with an attention to detail; ability to problem-solve, and manage and prioritize workflow

Demonstrated ability to handle sensitive matters with diplomacy and discretion

Ability to work independently and as an integral part of a team

Available to work evenings and weekends as required

Positive attitude and passion for educating girls

Commitment to advancing diversity, equity and inclusion in all aspects of School life

Understand and promote best practices in independent school fundraising, including CASE’s Statement of Ethics and Principles of Practice for Fundraising Professionals at Educational Institutions and AFP’s Code of Ethics and Donor Bill of Rights

Embrace Madeira’s mission, philosophy, and values, and, in partnership with the Chief Advancement Officer, establishes a culture of teamwork, trust, collegiality, and accountability within the Advancement team

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