Associate Director, Facilities & Operations
3 Days Old
In 1839, Westfield State University was founded on the ideals of Horace Mann who sought to improve society through education. We were the first public education institution without barrier to race, gender or economic class. The spirit of innovative thinking and social responsibility is forged in a curriculum of liberal arts and professional studies contributing to the development of knowledge, skills, and character essential for students to become responsible leaders and engaged citizens.
Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Springfield, Northampton, and Amherst with a selection of museums, theater, collegiate and minor league sports, hiking trails, and restaurants. The University is within 1.5 hours of Boston and Albany and within 3 hours of New York City and the Green Mountain range of Vermont.
Thank You for Your Interest in Becoming a Westfield State Community Member
You are welcome here. You can advance your career and make a difference here. We invite you to bring your whole self and talents to Westfield State University. The University seeks applicants whose record of teaching, student advising, research, and administration positions them to contribute to the everyday practice of our institutional values.
Our Values
Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment.
- Embrace Diversity - We treat all members of our community with dignity and respect.
- Maintain Excellence and Integrity - We maintain excellence and integrity in all that we do.
- Collaborate with Each Other - We make decisions in a transparent and collaborative manner.
- Provide Accessible Education - We commit to providing an accessible, affordable public higher education for all.
- Build a Strong Community - We are inclusive and ensure equity, supporting the personal development of all community members, and embracing multiple perspectives.
- Engage the Outside Community - We support civic engagement in local, regional, and global initiatives.
Job Description:
Campus Title: Associate Director, Facilities & Operations
State Job Title: Associated Director
Department: Facilities and Operations
Job Code: HA6300
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: APA
Job Type: Full-time Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday 9:00am-5:00pm
Regular Days Off: Saturday and Sunday
Supervision Received: Reports directly to the Executive Director of Facilities and Operations and AVP, Facilities and Capital Planning.
Supervision Exercised: The Associate Director of Facilities & Operations will supervise University Facilities Operational departments to include but not limited to: Grounds, painters, electricians, carpenters, plumbers, and mechanics. In the absence of other Facilities and Operations management staff, the Associate Director of Facilities Operations may be asked to supervise other Facilities and Operations personnel on a temporary basis.
Salary: $89,000.00-$94,000.00 (Salary to commensurate with education and experience)
General Statement of Duties:
Under general administrative direction of the Executive Director of Facilities and Operations, this position is to provide leadership and direction; to plan, manage, and oversee the activities and operations of the Facilities & Operations department. Assist with operational planning, construction, renovation, repair, and maintenance of buildings, facilities and equipment.
The Associate Director will coordinate with Environmental Services department, and other facilities staff when assigned to large renovation or repair projects. The Associate Director, with oversite from the Executive Director of Facilities and Operations will be responsible for the maintenance and repair of buildings and building systems. Duties will include scheduling of work and scheduling of staff who are assigned to routine preventive maintenance and construction projects. The Associate Director of Facilities Operations will assist with and make recommendations on equipment purchase and care, develop and manage area budgets, and order supplies and equipment.
Duties and Responsibilities:
Duties include but not limited to:
Essential:
- Schedules work of employees.
- Monitors and adapts schedules depending on university needs.
- Supervises and evaluates staff.
- Assist with oversight of the work order system. Ensuring that work orders are completed in a timely fashion reducing the number of aging work orders.
- Develops staffing patterns.
- Maintains and repairs buildings and grounds as required.
- Make regular inspections of buildings, grounds and University systems to ensure that they are safe and in good repair.
- Oversees Grounds department to ensure campus grounds are properly maintained. Please see: Inclement Weather Procedures below
- Ensure roadways and walkways are properly maintained during inclement weather. Assist with oversight of snow removal program.
- Oversees or delegates effective summer employment program for student employees to meet summer project schedule deadlines.
- Oversee campus beautification program with assistance from Executive Director and AVP of Facilities.
- Schedules and supervise Operations workers assigned to large campus maintenance and construction, as necessary.
- Orders, supplies and equipment necessary for departmental work. Approves or denied requests for supplies and equipment.
- Maintains inventories of equipment and supplies.
- Prepares reports, work orders and other documents as required.
- Provides professional direction to employees as required.
- Evaluates employees assigned to department.
- Assists in preparation of and monitors departmental budget.
- Manages summer part-time and student staff.
- Assists with the preparation of bid specifications for contracted services.
- Assists with the supervision of outside contractors and construction projects as assigned.
- Responds to emergency calls on campus on a 24-hour basis, as necessary. Bi-weekly on-call rotation.
- Assist with review of construction specifications, plans and contracts. Ensures that all direct reports and their staff review and comment on specifications, renovations and construction projects.
- Will assist with State Building Inspections and ensure all buildings are maintained in accordance with the state/Local regulations. Will ensure that deficiencies are tracked and promptly corrected. Coordinate with State Building inspector on CO's for each building prior to fall classes based on Inspectors availability.
- Assist with the coordination of staff training in all safety areas. Ensure training records are kept and licenses are up to date.
- Coordinate with Director of Health and Safety on all required Air quality testing as needed and works with staff to mitigate problems due to issues with infrastructure failures and/or emergency events.
- Assist with coordination of Fire Alarm and system testing, generator testing and all building related Regulatory testing. Assist with maintaining a list and schedule of all tests needed for operations and tracks dates to ensure all required tests are being budgeted and completed. Assist Director of Environmental Health and Safety with Coordinating Hood inspections.
- Inclement Weather Procedures
- Oversees and manage snow and ice removal duties.
- Oversees and manages staff on appropriate action to be taken to ensure that snow and ice removal procedures provide a safe passage for those using the University Inclement Weather Procedures
- Works closely with the Executive Director of Facilities and Operations to help coordinate snow removal activities
- Works in conjunction with Environmental Services to help coordinate maintainer snow and ice removal duties.
Requirements:
Required Qualifications
- Associates degree and 10+ years' experience in facilities, trades or construction, in leu of education 10-15 years' experience in higher education facilities
- Must demonstrate working knowledge of Preventative Maintenance of campus utility systems, building mechanical systems, energy management, controls, HVAC, lab and safety equipment, plumbing, electrical, fire alarm, and fire protection systems
- Must have demonstrated experience of direct supervision of 20-30 staff. Supervision in a Unionized environment a plus.
- Experience working with various software systems such as Microsoft Office, Excel, Onenote etc.
- Knowledge and understanding of local, state and federal building laws.
- Knowledge and understanding of state procurement laws. Must take MCPPO courses within 1 year of hire.
Additional Information:
Salary:
Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage .
Employee Benefits:
Benefits are an important component of an employee's total compensation package.
- Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
- Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
- Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
- Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
- Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage .
Disability Accommodations
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Application Instructions:
An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
- Resume
- Cover Letter
- Contact information for three references *
- Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk . The link to the help desk can be found at the top of the page via Contact Us.
- Location:
- Westfield
- Job Type:
- PartTime