Associate Director, Employer Programs and Events

The Associate Director, Employer Programs and Events is responsible for leading recruiting activities to ensure the team meets the needs of employers, students, and alumni. As a key member of the Operations team, the Associate Director will collaborate with the Senior Director and colleagues within the Operations and Employer Relations teams to engage employers and make company events, interviews, and networking opportunities accessible to students.

Responsibilities:

• Collaborates with the Employer Relations team to develop and implement programs and events, and facilitate campus interviews.
• Provides operational direction and support for a robust schedule of Career Services programs and events for MBA students, coordinating and overseeing operational aspects of the campus recruiting program.
• Coordinates virtual and in-person information sessions for students on behalf of employers. Events attract between 10 and 300 attendees. Works with the employer relations team to ensure a seamless recruiting experience for campus recruiters and students; ensures events are held in conjunction with Booth policies and guidelines.
• For in-person events, manages recruiting calendar, secures event space on campus, and sends event confirmations to employers; for virtual events, ensures students have access to all information necessary to attend events held online. Advertise events to build student awareness.
• Uses sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service. Communicates last-minute changes to companies and students. Tracks student no shows. Manages event schedule changes to maximize the number of students who have an opportunity to meet with company representatives and makes efficient use of a company's time. Identifies patterns in student and employer behavior and flag for the team.
• Prepares employer materials, such as schedules and resumes, and student materials for meet-n-greets and interviews. Maintains company contact information collected through employer check-in process. Monitors appropriate list servs and follows-though with students and employers in a timely manner.
• Provides operational and logistical leadership for programs and events that require collaboration across campus departments. Activities could include but are not limited to creating and distributing virtual event links, hosting and moderating online events, and facilitating breakout sessions; reserving space, audio visual, catering, transportation, calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer registrations and communications. Key planning- and execution-related responsibilities may range from conception and broad implementation of programs and events to more tactical and process-driven activities for both virtual and in-person events.
• Leads end-to-end project management for select employer relations events such as Industry Roundtables. Includes budgeting, project management, convening teams, marketing, post-event debriefs. Evaluates programs, projects, and process effectiveness and drive both individual and team continuous improvement efforts.
• Manages logistics for off-cycle recruiting events at both Harper Center and Gleacher Center. Works with team members, facilities, and conference center staff to coordinate event details such as room reservations, catering, and other logistics.
• Conducts job search and career management related large lectures, hands-on workshops, special events, training programs, and one-on-one career coaching sessions. Acts as a resource for and directs students to other career resources as needed.
• Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
• Performs other related work as needed.

Minimum Qualifications:

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications:

Education:

• Bachelor's degree.

Experience:

• A minimum five years of professional experience working in event planning, recruiting, higher education and/or sales/business development.
• Understanding and/or familiarity with MBA/business careers.

Technical Skills or Knowledge:

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Learn and comfort with software tools and platforms, for example, Qualtrics, Zoom, Marketo.

Preferred Competencies:

• Excellent project management, strong organizational and attention to detail skills.
• Thrive in a fast-paced, team-oriented environment with frequent interruptions that often demands multi-tasking.
• Track record of establishing positive client relationships, and creating a hospitable environment for both students and employers.
• Professional demeanor, including tact, good judgement. Handle confidential information, and a customer service-oriented approach.
• Possess a self-motivated disposition, work independently and collaboratively, and think creatively.
• Identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Excellent written and verbal communication skills.

Working Conditions:

• This position is currently expected to work a minimum three days per week in the office.

Application Documents:

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.