Assistant to the Director (Assistant to Pre-K 4 SA CEO)
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Location : TX 78223, TX
Job Type: 4A Full-Time
Job Number:
Department: Pre-K 4 SA
Opening Date: 10/03/2025
Closing Date: 10/19/ :59 PM Central
Grant Funded: No
FLSA Status: Exempt
Job Summary
Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Pre-K 4 SA's Office for the CEO. Coordinates, interprets, and oversees the implementation of strategic plans for administrative operations, board of directors meetings, and external partner cooperation; serves as a liaison between the office of the city council, the city clerk, and other city departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff.
Work Location
Pre-K 4 SA Corporate Offices, 3510 S. W.W. White Rd., San Antonio, TX
Work Hours
7:45 a.m. - 4:30 p.m., Monday - Friday
Essential Job Functions
- Directs, manages, and oversees administrative operations for the Pre-K 4 SA's CEO Office, including preparing agendas, briefings, talking points, and follow-ups for meetings, presentations, and external engagements.
- Manage Board of Directors relations, including coordinating appointments with the City Clerk, managing the board agenda process, and providing support to board members to ensure compliance with required trainings and document submission.
- Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Pre-K 4 SA CEO's Office.
- Recommends and assists in the development, implementation, and management of processes and systems to improve organizational efficiency and effectiveness; establishes schedules and methods for providing effective services.
- Participates in the selection of professional, technical, and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
- Writes and edits communications materials for the Pre-K 4 SA's CEO, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Pre-K 4 SA's CEO using office equipment.
- Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
- Manages the flow of information in the Pre-K 4 SA's CEO Office.
- Prepares the Pre-K 4 SA's CEO for presentations, speeches, and official appearances.
- Participates in the development and administration of the departmental budget; directs and coordinates the budget monitoring system; provides policy direction and operating procedures regarding expenditures.
- Ensures alignment with Pre-K 4 SA's CEO organizational goals and agenda.
- Represents the Pre-K 4 SA's CEO at internal and external meetings when appropriate.
- Assists in assessing situations and gathering information to present for Pre-K 4 SA's CEO decisions.
- Assists in aligning opinions and recommendations presented to Pre-K 4 SA's CEO for effective outcomes.
- Serves as liaison between the Pre-K 4 SA's CEO, City Manager's office, City Council representatives, and outside agencies; negotiates and resolves significant issues.
- Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
- Performs related duties and fulfills responsibilities as required.
Job Requirements
- Bachelor's Degree from an accredited college or university.
- Five (5) years of increasingly responsible government experience, including two (2) years of direct supervising experience.
- Ability to manage high volumes of sensitive data and documents with accuracy and attention to detail.
- Strong analytical and strategic skills.
- Proficient in using Microsoft Office products in a professional setting.
- Bilingual in English and Spanish.
- Ability to pass DFPS (Texas Department of Family Protective Services) background check.
- Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
- Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
- Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
- If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, and Abilities
- Knowledge of principles of supervision, training, and performance evaluation.
- Knowledge of principles, practices, rules, and regulations of personnel administration and payroll procedures.
- Knowledge of procedures, methods, and techniques of budget preparation and administration.
- Knowledge of pertinent Federal, State, and local laws, codes, and regulations.
- Skill in utilizing a personal computer and associated software programs.
- Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
- Ability to interpret, explain, and apply City and department policies and procedures.
- Ability to understand departmental operations, services, and activities.
- Ability to prepare clear and concise reports.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials and the general public.
- Ability to perform all the physical requirements of the position with or without accommodations.
Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
Note:
- Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
- Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the so that accommodations may be made to meet your needs. Our telephone number is and our fax number is .
01
Are you a current regular full time or part time CoSA employee?
- Yes - I am a Full Time City Employee.
- Yes - I am a Part Time City Employee.
- No - I am not a Full Time or Part Time City Employee.
02
Are you a veteran or active member of the armed forces?
- Yes
- No
03
Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?
- Yes - SA Ready to Work Program
- Yes - Train for Jobs SA Program
- Yes - Both Programs
- No
04
What best describes your highest level of education at the end of the current semester?
- Some High School
- High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
- 30+ completed semester hours (credits) from an accredited college or university
- 60+ completed semester hours (credits) from an accredited college or university
- Associate's Degree from an accredited college or university
- 90+ completed semester hours (credits) from an accredited college or university
- 120+ completed semester hours (credits) from an accredited college or university
- Bachelor's Degree from an accredited college or university
- Master's Degree from an accredited college or university
- PhD, JD, or other Post Graduate Degree from an accredited college or university
- None of the above
05
How many years of increasingly responsible government experience do you have?
- I do not have any experience
- Less than one year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- 11 years
- 12 years
- 13 years
- 14 years
- 15 years or more
06
How many years of direct supervisory experience in responsible government do you have?
- I do not have any experience
- Less than one year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years or more
07
If you have a Bachelor's Degree from an accredited four-year college or university, please select the area of study in which you have the degree:
- Early Childhood Education, Development, or similar area
- Business Administration, Finance, or similar area
- Science, Technology, or Engineering
- Humanities, International Studies, or similar area
- Health, Biology, or other fields
- Marketing, Communications, or similar area
- Other areas not listed above
- None of the above
08
Select any of the following Microsoft Office applications that you have professional experience with.
- Word
- Excel
- Access
- PowerPoint
- Publisher
- Visio
- Outlook
- Teams
- None of the above
09
How would you rate your ability to Speak, Read, and Write in Spanish & English?
- Beginner (Understand some words.)
- Intermediate (Can understand with minimal assistance)
- Advanced (Able to communicate effectively)
- Fluent (Ability to communicate and teach others)
- None of the above
10
Describe and provide examples of your experiences in developing effective presentations for a variety of audiences. Who was the audience, and what were your assigned duties? If you do not have any relevant experience, respond "n/a"
11
Describe what organizational skills you have developed to help you with managing multiple projects and tasks with different priority levels. If you do not have any relevant experience, respond "n/a"
12
Describe your project management experience. Provide some examples of projects, software and other tools you may have utilized to be able to accomplish the task. If you do not have any experience, respond "n/a"
13
I acknowledge this position is funded by sales tax that has been approved by the citizens of San Antonio for a limited time period. This position, therefore, is subject to at-will employment status, and is unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission.
- I acknowledge
14
I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at or . I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.
- I acknowledge.
Required Question
- Location:
- San Antonio
- Job Type:
- PartTime