Position Information

Posting NumberSRGV8466

Working TitleASSISTANT DIRECTOR OF FINANCIAL AID, MEDICAL EDUCATION

Number of Vacancies1

LocationHarlingen, Texas

DepartmentFinancial Aid

FTE1.0

FLSAExempt

Scope of Job

Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs, specific to Medical Education.

Description of Duties

Assist with managing the daily operations and functions of various federal, state, and institutional financial aid programs for the assigned area.

Assists with the packaging, cancellation, and maintenance of student financial aid in accordance with program guidelines, regulations, and policies at UTRGV .

Works in coordination with the financial aid office to ensure compliance with all federal, state, and university policies and regulations related to student aid.

Provides guidance and support with daily operations of Financial Aid programs.

Collaborates with stakeholders to develop and update costs of attendance for each level of students each academic year.

Assists the Financial Aid Director with federal and state program management as required and as related to assigned student population.

Collaborates with university and administrators to seek new and/or additional funding sources from federal, state, institutional and private organizations.

Coordinates with all applicable stakeholders within Strategic Enrollment and Student Affairs, as well as designated representatives from the Office of Institutional Advancement to monitor, track, and strategize distribution of scholarships and grants.

Participates with various departments in maintaining a working knowledge of various student related processing processes and of student systems to determine where areas of improvement need to be made and to effectively develop and implement new procedures.

Collaborates with internal and external departments and organizations to fulfill financial aid and enrollment management objectives.

Ensures compliance with Financial Aid requirements, including debt management counseling for medical students.

Serves as liaison with campus departments and off-campus agencies and represents the Office of Financial Aid at meetings, seminars, university functions and/or conferences as assigned.

Compiles and analyses required reports for the assigned programs as they relate to Financial Aid activities.

Serves as point of contact for customer service and executes professional judgment for medical students in special circumstances.

Reconciles assigned financial aid program accounts with the financial aid accounting office.

Performs other duties as assigned.

Supervision Received

Reports directly to the Director of Financial Aid with dotted line reporting to the Sr. Assistant Dean for Admissions and Enrollment Management at the School of Medicine.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s Degree from an accredited University.

Preferred Education

Master’s degree in Business or a related field from an accredited University.

Licenses/Certifications

None.

Required Experience

Three (3) years of progressive professional work experience in Student Financial Services or a closely related field.

Preferred Experience

Supervisory experience preferred. Experience with professional-level programs, including medical students, strongly preferred.

Equipment

Proficiency required in the use of personal computers, computer systems, attached devices, and standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; may be required to work evenings and/or weekends. Occasional travel will be required. Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Other

Must have strong organizational and analytical skills and excellent attention to detail as well as excellent oral and written communication skills with individuals and in a group setting. Possess superior interpersonal skills; strong customer service orientation and ability to impart those skills to members of the staff. Requires ability to multi-task and solve complex problems and work effectively with diverse constituencies, both internal and external and flexibility to handle a variety of duties and projects throughout the year.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date08/28/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs

Quick Linkhttps://careers.utrgv.edu/postings/48197

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Are you now, or previously, employed by The University of Texas System or any of its institutions?

Yes - I currently am employed by the UT System or its institutions

Yes - I have previously been employed by the UT System or its institutions

No - I have never been employed by the UT System or its institutions

Are you a current UTRGV employee?

Yes

No

Please select your highest level of completed education.

6th grade education

10th grade education

High School Diploma or GED

Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

Bachelors Degree from an accredited university

Masters Degree from an accredited university

Ph. D. or other terminal degree from an accredited university

None of the above

Please provide the field of study for your education:

(Open Ended Question)

Do you meet the minimum requirements for this position?

Yes

No

Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

Less than 1 year

1 year

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years

Over 10 years

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application

Curriculum Vitae

Unofficial Transcripts

Reference Letter 1

Reference Letter 2

Reference Letter 3

Certifications and Licenses

Training Certificates

Other Document

List of 3 References

Unofficial Transcripts 2

Unofficial Transcripts 3

Letter of Interest

Unofficial Graduate Transcripts