PURPOSE: Under direction, assist Director of Finance with management of general ledger, with emphasis on accounts payable and accounts receivable; assist with the audit review process and management of the purchasing system; track, organize and analyze financial data, recommend policy and procedures, and prepare reports.

ESSENTIAL FUNCTIONS:

• Manage accounts payable function
  • Review documentation for accounts payable for accuracy and conformance to laws; review purchase order requests to ensure compliance with the Borough's internal controls and current budget requirements; respond to staff
  • Process accounts payable; review invoices for items purchased for accuracy, assign account number, complete check requisitions and submit to department for approval; upon return, enter to general ledger; review register for all accounts payable entered to ensure accuracy and conformance with contracts or other payment guidelines; match batch checks with requisitions; submit to Treasurer for final review; pull checks with special instructions for further processing; respond to inquiries from vendors; research and resolve outstanding invoice
  • Assist with review and analysis of General Ledger; record journal entries; review daily and monthly account reconciliations; review account information for accuracy.
  • Receive bills from all departments; create internal expenditure forms; review register and match to forms.

• Payroll: File quarterly payroll tax returns; reconcile payroll tax returns for Federal, State and Local governments; reconcile year end payroll to W-3.

• Review purchase order requests to ensure compliance with the Borough's internal controls and current budget requirements; track spending; consolidate list of vendors, analyze, inquire.

• Assist with audit review process; coordinate information and compile documentation for Auditors; assist with preparation of CAFR report to include detailed charts, schedules and analysis of audit.

• Analyze data and develop recommendations to assist with various activities of the Finance department:

1. • Gather and manage capital project records for internal processing;
   • Identify and record capital outlay expenditures; categorize assets by function and fund for depreciation track depreciation and asset values; prepare reports and statements pertinent to fixed asset accounting; reconcile and review detail with the general ledger; maintain accurate, complete and up-to-date record of capital assets, tag fixed assets.

• Prepare spreadsheets to track various financial activities.

JOB SPECIFIC REQUIREMENTS:

*indicates developed after employment

An example of acceptable qualifications for this classification is a combination of education and job training which indicates possession of the skills, knowledge and abilities listed below. An example of acceptable training and education is completion of a bachelor's degree in accounting and three (3) to five (5) years of related experience. Municipal Government experience highly preferred. CPA preferred.

Knowledge:

Thorough knowledge of accounting principles, practices and procedures. Thorough knowledge of administrative office practices and procedures.

Thorough knowledge of computer software applications including database, spreadsheet and word processing.

Thorough knowledge of specialized accounting software.

Advanced knowledge of scope and purpose of Borough programs and services.*.

Skill:

Typing and operation of computer

Abilities:

Ability to demonstrate a strong internal and external customer service orientation. Ability to work effectively as a member of a team.

Ability to organize work and successfully manage multiple priorities.

Ability to communicate effectively with management, employees and vendors.

Ability to perform basic and advanced mathematical calculations including preparation of reports or application of formulas to data to determine fees or standards.

Ability to post information accurately to record.

Ability to use deductive reasoning to apply general rules to specific problems and produce answers that make sense.

Ability to apply inductive reasoning to combine pieces of information and form general rules or conclusions.

Ability to proofread numerical data with accuracy, detect errors and make corrections.

Ability to operate office equipment including computer and periphery equipment, copier, facsimile machine.

Ability to sit and operate computer keyboard for extended periods of time.

Ability to receive complaints, concerns and questions, appropriately direct response or take appropriate action to resolve situation or inquiry.

Working Conditions:

Work is performed in normal office environment with frequent interruptions.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be construed as an exhaustive or all-inclusive list of all responsibilities, duties and skills required to perform the job.