Category: Staff Subscribe: RSS Job Feed Department: Director of Athletics Locations: Bowling Green, KY Posted: Jul 24, 2025 Closes: Open Until Filled Type: Full-time Ref. No.: 998563 Position ID: 190869 Share About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority, 1% international) and nearly 2,508 faculty and staff employees*. Western Kentucky University is committed to empowering its campus community. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our ever-evolving communities. Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home. Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.

Job Description:

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Assistant Athletic Director for Business Operations within the Department of Athletics. This is a 12-month, full-time position. This position will report directly to the Sr. Associate Athletics Director/CFO of Athletics. Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA. Primary Duties and Responsibilities: The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs. Budget analyst (monitor and communicate with unit and sport leadership status of each area's budget) Supervision of all department budgets, make decisions regarding expense timing to coincide with department cash flow Formulate budget recommendations for department leadership Budget Development: In collaboration with units/sports, department CFO and University Budget Office develop annual Unit, Sport and overall department budgets CHF/HAF: Monitor revenues and expenses for all athletics accounts and communicate balances to coaches CUSA, NCAA & EADA report coordination: Work with campus constituents to secure financial, HR and student-athlete information for the completion of annual reports Make decisions regarding expense coding to reflect NCAA report standards Strategic Planning: Assist with analysis of conference and University peers regarding staffing and revenue generation expenses Performs business office duties to include: word processing, spreadsheet development and form preparation, filing, copying and other basic office functions. Maintains financial records for receipts and expenditures. Reconciles procurement card activity for assigned Teams, and Units. Processes departmental requisitions accurately, enters data into accounts payable for proof of receiving before approval of vendor invoices for payment. Decisions on individual and team travel regarding method and appropriate provider selection and assists w/ travel arrangements to comply with WKU procedures. Decides appropriate purchasing procedures for travel, athletic supplies and equipment. Manages cash deposits and maintain account records for assigned sports and units. Provides Banner system information as requested by coaches and administrators on university and Foundation accounts. Serve on campus committees as requested Provides after hour financial support to coaching staff and unit leadership as needed Other duties as assigned Knowledge and Skills Considered Essential for Success: Knowledge of and experience in online accounting software (Banner, People Soft, Axiom, other) Must have PC experience and working knowledge of MS Office (Excel, Word, Power Point, other) products Must have excellent written and verbal communication skills Must have strong organizational skills and enhanced computer skills. Ability to work independently and handle multiple tasks simultaneously. Ability to handle confidential and sensitive situations with tact and diplomacy Must have good interpersonal skills, be attentive to detail, present a professional attitude, and show willingness to take initiative. Experience with purchasing platform software. Experience in collegiate athletics environment Working knowledge of and compliance with NCAA rules that relate to duties and responsibilities of this position

Requirements:

Bachelor's Degree Working experience / knowledge of typical business office software (MS Office Suite, specifically Excel, Word, and Power Point) At least one year of office experience