Administrative Manager, Catalyst Executive Director & Catalyst Program Administrator Stanford Medicine, Catalyst serves as Stanford Medicine’s flagship innovation program to support inventors across the Stanford community in developing and accelerating their most promising innovations for transformative health.

Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below. This position supports the Executive Director of Catalyst and the entire Catalyst team by implementing operations and projects, providing seamless administrative and operational assistance with minimal supervision. The ideal candidate is experienced, dependable, and highly organized—proactive in streamlining systems and meticulous in their work. The selected candidate will demonstrate effective decision-making, strong communication skills, attention to detail, and a collaborative, respectful approach to relationship management. This role offers the chance to help lead a healthcare transformation at Stanford—working at the forefront of innovation with internal stakeholders across Stanford Medicine and University, as well as with external industry leaders and clinicians. Duties include: Independently analyze, develop, and implement project plans required to support Catalyst operations for Stanford Medicine. Create efficient processes and systems that support Catalyst programs, project teams, operations, and office operations. Prepare complex data presentations and documents to summarize and clarify operational activities and historical trends and to contribute to improved planning decisions and predictions. Organize and manage the execution of numerous one-time and ongoing meetings, task forces, retreats, and events. Serve as first point of contact and subject matter expert for the Executive Director and represent the Executive Director in a professional and highly confidential manner. Manage complex executive calendars and anticipate needs daily to ensure that the executive’s time is being optimally leveraged. Manage full cycle business travel (air, hotel, car, expenses, etc.) in compliance with unit, university, and sponsor policies. Engage professionally, amiably, and in a polished manner with world renowned faculty, senior leaders in Industry, and a wide range of individuals at many levels, both inside Stanford and with outside partners. Gather, submit, track, and manage contracts and POs for a variety of consultants, contractors, and vendors. DESIRED QUALIFICATIONS: 8+ years administrative management experience of executive level, C-suite leaders. 5+ years office management support. Experience in healthcare start-ups, industry, and/or venture capital. Proven ability to manage complex calendars, coordinate high-level meetings, and efficiently handle executive communications with discretion. Outstanding written and verbal communication skills. Ability to create and coordinate operational project plans. Experience supporting program marketing efforts, including coordinating communications, managing outreach initiatives, and assisting with the development and distribution of promotional materials to enhance program visibility and engagement. Experience leveraging technology for project planning, and for process improvement of workflows. Experience supporting executives with daily, weekly and monthly reporting of operational data to include analyzing data for trends. EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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