Job Title: Administrative Assistant to the Transportation and Maintenance Director Reports to: Director of Transportation and MaintenanceFLSA Status: Non-Exempt / Classified StaffLocation: Transportation/Maintenance Department Job Summary: Provide administrative and operational support to the Director of Transportation and Maintenance to ensure the efficient functioning of school transportation services and facility maintenance operations across the district. Essential Duties and Responsibilities: Assist in coordinating daily transportation schedules, routes, and driver assignments Communicate with school administrators, parents, and staff regarding transportation or facility issues Maintain records related to bus inspections, maintenance schedules, fuel usage, and mileage logs Track and schedule preventative maintenance and repair work for district vehicles and equipment Support the management of work orders and maintenance requests for district facilities Assist in the procurement of supplies and services for transportation and maintenance operations Monitor inventory levels and order necessary parts or equipment Maintain compliance documentation related to safety, inspections, and district/state regulations, and financial documents related to transportation and maintenance Help with staff scheduling, timesheet collection, and coordination of substitute drivers or maintenance staff Prepare reports, spreadsheets, and presentations as requested by the director Attend meetings and take notes or minutes as needed Assist with emergency response planning, including inclement weather procedures and vehicle breakdowns Perform other duties as assigned to support the efficient operation of the department Qualifications: High school diploma or GED required Experience in transportation or facilities support, preferably in an educational setting Strong organizational and communication skills Ability to use office software (Microsoft Office, Google Workspace, etc.) and transportation management systems Knowledge of vehicle maintenance schedules and school transportation regulations a plus Ability to multitask and work in a fast-paced environment Valid driver's license