Administrative Assistant

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever-changing technological advancements available and learn how best to integrate "smart" solutions into the current landscape to make them a part of resilient and sustainable planning. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

Pennoni Associates is currently seeking a motivated Administrative Assistant for our Princeton, NJ office who excels at managing multiple projects, supporting project teams, and being a key part of a collaborative, fast-paced environment. This in-office role is ideal for someone who is organized, proactive, and personable, with a strong sense of responsibility.

This position can be full-time (40hrs/week) or part-time (up to 32hrs/week).

Job Responsibilities

As our Administrative Assistant, you'll be a vital part of daily operations, providing administrative and project support in the office. Responsibilities include:

• Assisting with proposal and report writing
• Proofreading, formatting, and editing professional documents
• Requesting and tracking certificates of insurance
• Planning, ordering, and setting up business lunches and office networking events
• Scheduling meetings and coordinating calendars
• Running blueprints and assembling application packages
• Handling incoming and outgoing mail, UPS, and package deliveries
• Maintaining inventory and ordering office supplies
• Answering phones (infrequent) and greeting visitors at the suite door
• Processing check requests and entering invoices
• Supporting Project Managers and other administrative staff as needed

Qualifications and Skills

• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational skills with exceptional attention to detail and accuracy
• Professional demeanor with the ability to communicate effectively with clients and agencies
• Friendly, outgoing, energetic, and dependable
• Comfortable working in a professional office environment

Target salary range: $50,000 - $65,000 (per year)

Contributing to the health and well-being of team members is a top priority for Pennoni; therefore, we designed our benefits package to exceed industry norms while providing our team members with exceptionally competitive and comprehensive benefits. Our offerings include:

• Employee Stock Ownership Plan (ESOP)
• Medical/Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short- and Long-Term Disability
• Maternity Leave
• Paid Time Off (PTO)
• Holidays
• 401(k) Retirement Plan
• Employee Assistance Program
• Tuition Reimbursement
• Flexible Spending Accounts

Why work with us? At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer/Veterans/Disabled