Job Summary

Department-Specific Responsibilities Serves as the Fiscal Officer and Business Analyst for the Alumni Business Office of the Indiana University Alumni Association (IUAA) providing accounting and analytical leadership by performing a variety of complex tasks requiring discretion and independent judgment. Serves as the backup in the absence of the Executive Director of Business Operations. Under the guidance and supervision of the Executive Director of Finance, prepares detailed quarterly financial analysis for presentation to the IUAA Board of Managers (the fiduciary board of the IU Alumni Association nonprofit corporation) and its Finance Committee. Works with departmental budget managers to complete quarterly budget variance analysis comparing budget to actual year-to-date results. Creates standardized and customized budget reporting with advanced knowledge of the Financial Edge (FE NXT) and Advanced Budgeting Module (ABM) systems. Provides fiscal expertise to all IUAA staff, IU alumni relations professionals, and IUAA volunteers in dealing with their respective departments and alumni organizations. Acts as the fiscal liaison on all regional campus financial matters. Provides monthly reporting, addresses inquiries, provides training and updates from IUAA. Manages the IUAA, Inc. corporate credit card program (which is comprised of about 50 card holders), determining if use cases for having a corporate credit card is appropriate. It monitors, audits and reconciles all credit card activity to ensure that cards are being used appropriately and that the transactions post to the general ledger. Reviews, reconciles and approves all IUAA cash receipts and transfers, including those received from the Crimson interface; prepares IUAA internal account distribution journal entry based on transaction codes; posts all transactions to general ledger. Oversees the accounting operation for the IUAA, Inc 501 C3 ensuring that all transactions are posted to the general ledger appropriately, in accordance with GAAP. The role supervises the accounts receivables, accounts payable, cash management, and journal entry functions. This position will create and implement business processes/procedures surrounding the accounting function of the IUAA. Prepares accounting reports and schedules as required by IUAA¿s external auditors for the annual audit of IUAA. Manages 3 weeks of on-site audit testing/work. Works directly with independent auditors, tax accounting professionals to complete audits, tax filings, and other related major projects. Plans, develops, and delivers training programs on Business Office policies and procedures throughout the IUAA offices on the Bloomington and IU Indy campuses, Alumni Directors on each regional campus as well as IUAA volunteers. Training's ensure compliance with departmental and university financial policy and procedures. Leads efforts to standardize all IUAA Alumni Business Operations policies and procedures into a common format while ensuring alignment with Indiana University and Indiana University Foundation policies, as applicable. Maintains policies and procedures in a central location and serve as the internal resource for policy questions. Provides coordination for all building repairs, maintenance, and special projects with IU Capital Planning and Facilities, as well as outside vendors. Supervises 2 Alumni Business Office financial admin staff. General Responsibilities Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college. Makes recommendations on policies and guidelines for division/department activities. Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity. Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds. Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans. Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees. Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets. May provide guidance to lower-level employees.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree in finance, business, or related field Preferred Associate's degree or bachelor's degree in Accounting WORK EXPERIENCE Required 2 years of relevant experience Preferred 2 years of administrative and management experience with institutional budgeting and planning, financial policies, purchasing, travel, contracts and grants, and auditing required Prior experience in managing a department, school, or institute 2 years of experience with KFS, IUIE, or other Indiana University financial management systems SKILLS Required Proficient communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Intermediate understanding of technology; experience using electronic platforms to perform various tasks Demonstrates experience solving problems with independent thought Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables Ability to use standard office equipment such as phone, fax, scanner, etc Experience managing workflows, processes, and/or data entry Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget Demonstrates ability to interpret and apply concepts and policies to daily work functions Ability to clearly present material and make it accessible to a variety of audiences Ability to interpret financial documents from an accounting, policy, and practice perspective Preferred Proficient in IU, IU Foundation, and external funding accounting and IU HR policies for staff Given the broad range of responsibilities, ability to manage multiple projects at once

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Virgil T. DeVault Alumni Center 1000 East 17th Street Bloomington, Indiana 47408-1521

Advertised Salary

$68,000 - $78,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career FLSA: Exempt Job Function: Finance Job Family: Financial Administration Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.