Purchasing and Contracts Director

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Salary : $152,404.76 - $178,964.74 Annually
Location : Signal Hill, CA
Job Type: Full-Time, 12 months
Job Number: 26-0012-0767
Department: Purchasing Branch
Opening Date: 07/11/2025
Closing Date: 8/11/2025 4:30 PM Pacific

Job Summary

Under administrative direction, to plan, organize, direct and manage the Purchasing Branch in the purchase, storage, and distribution of a wide variety of supplies, furniture and equipment, the negotiation, preparation and administration of contracts, bidding and management of Public Works Contracts, the operation of the district's duplicating services unit, the Civic Center use and rental of district facilities, the operation of the district's furniture replacement program, the coordination of the district's recycling program and to do related work as required.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
•Plans, recommends, and has overall responsibility for programs, policies, and goals for the acquisition and control of equipment, furniture, books, audiovisual materials and supplies, and their distribution. E
•Prepares comprehensive logistical plans for purchasing, receiving, material control, warehousing, order filling, scheduling, delivering, and return of materials. E
•Maintains complex systems for ordering, distributing, and controlling district materials including an inventory of moveable equipment. E
•Directs the preparation of requests for price quotations, scheduling of bid openings, analysis of bids, testing of samples, and recommending of bid awards. E
•Prepares and processes Emergency Resolutions for Board of Education and County Office of Education approvals. E
•Prepares and processes all formal bids for construction, as well as non-construction, evaluates and recommends awards for Board of Education approval. E
•Insures that purchases are made in conformity with provisions of applicable laws and regulations. E
•Directs the receipt, inspection, storage, and distribution of supplies, furniture and equipment through the General Stores Central Warehouse. E
•Coordinates with other divisions on standardization of instructional equipment and supplies, resulting in district-wide policies. E
•Maintains liaison and communication between the Business Services Division and other divisions, departments, and schools relative to contracting, purchasing, duplicating, use of facilities, warehousing, and distribution needs. E
•Plans and directs the negotiation, preparation and administration of contracts. E
•Supervises the district's duplicating services unit. E
•Directs Civic Center use and rental of district facilities in accordance with adopted district policies and regulations. E
•Plans and implements inservice training programs; supervises the preparation of procedures and manuals related to standards for effectively furnishing schools with equipment, furniture, books, and supplies. E
•Plans, organizes, directs, and manages the work of employees assigned to the Purchasing Branch through subordinate managers. E
•Analyses and recommends on improvements to internal procedures. E
•Prepares budget recommendations for the Branch. E
•Maintains computerized systems for purchasing and warehouse programs. E
•Performs other routine or special assignments as directed by the Financial Services Officer. E

Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.

Employment Standards
Knowledge of:

Legal requirements governing purchasing procedures, formal bidding requirements, contractual agreements, and business functions in the district as contained in the California Education Code, Public Contract Code, Civil Code, and other applicable laws and regulations.
Principles, terms, and commonly used procedures and practices in business management.
Types and sources of supplies, materials, furniture, equipment, and services used in a large school district.
Legal terminology related to contracts.
Legal requirements relating to public construction projects.
Principles of budget and accounting.
Computerization of purchasing and warehouse systems.
Warehousing methods for inventory movement and accountability.
Internal controls for purchasing and warehouse facilities.
Ethics as related to purchasing policies and procedures.
Government accounting requirements for fixed asset control.

Ability to:

Provide leadership and direction to the comprehensive program of contracting, purchasing, material control, and warehousing operations;
Analyze problems, make decisions, and be responsible for those decisions;
Communicate effectively, both orally and in writing with staff and community.
Develop and comprehend legal documents, applicable to school construction, real estate and a variety of other contractual agreements for services, products, furniture and equipment.

Education and Training:

Graduation from a recognized four-year college with a major in public or business administration, or a closely related field.

Experience:

Five years of increasingly responsible experience in contract administration and the purchasing of a wide variety of equipment, furniture and supplies using prepared specifications as a basis for formal bidding, and including at least three years directing employees in diverse and complex purchasing, contractual agreements and warehouse functions.

Any other combination of training and/or experience which demonstrates that the applicant is likely to possess the required skills, knowledges and abilities may be considered.
Special Requirements

At the time of appointment, a successful candidate must be in possession of a current California Driver's License and have a safe driving record.

If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.

Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination, harassment (including sexual harassment), intimidation, or bullying, targeted at any student or employee by anyone, based on the student or employees actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy and related conditions, parental status, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.

For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations,1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, kdalton@lbschools.net and 504 Coordinator: Jenny R. Acosta, Program Administrator, 2221 Argonne Ave, LB 90815, 562-986-6870, JRAcosta@lbschools.net.

If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.

SELECTION PROCEDURE:

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. The eligibility list for this position will be in effect for six months.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.

For more information regarding health benefits please visit:
12 month Classified Management employees earn vacation at the rate of 21 days per year (.081 hour for each hour worked).

12 month Classified Management employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.

12 month Classified Management employees receive 14 paid holidays per year.
01

Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application. Please answer by selecting "Yes" as confirmation that you read these instructions.
02

The Purchasing and Contracts Director position requires the following minimum qualifications:-Graudation from a recognized four-year college with a major in public or business administration, or a closely related field. AND-Five years of increasingly responsible experience in contract administration and the purchasing of a wide variety of equipment, furniture and supplies using prepared specifications as a basis for formal bidding, and including at least three years directing employees in diverse and complex purchasing, contractual agreements and warehouse function. A combination of training and experience may be considered. Please select your qualifying experience.(This experience MUST be reflected in your application and work experience. Failure to provide this information clearly may disqualify you from moving forward with this recruitment.)
03

Please briefly describe how you obtained your experience in purchasing, warehousing and contract administration in a large organization. Be sure to include the name of the employer(s) were you gained your experience and date(s) of employment.
04

This position requires three years of experience directing employees in diverse and complex purchasing, contractual agreements and warehouse functions. Please describe where you obtained your experience in a supervisory or management capacity. Be sure to include the name of the employer(s) where you gained this experience and the date(s) of employment.
05

Describe your experience operating a computerized management system encompassing purchasing, human resources, and/or finance. Include experience that demonstrates your hands on experience, as well as any experience in the oversight of the development/implementation of systems.
06

PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
07

I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
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Location:
Lakewood
Job Type:
FullTime