Get AI-powered advice on this job and more exclusive features. If you want to know about the requirements for this role, read on for all the relevant information. Schedule: Part-Time to Full Time (20 – 40 hours per week with flexibility) Reports To: Owner & Principal Event Producer About Liven It Up Events Liven It Up Events is a premier event planning and production company known for curating exceptional experiences for corporate, social, and non-profit clients. With a creative and collaborative approach, we bring events to life through innovative planning and seamless execution. Position Overview We’re seeking a highly organized and proactive Part-Time Executive Event Specialist to support the Owner of Liven It Up Events. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, creative environment. You’ll help manage schedules, streamline operations, support client communications, and assist with event production logistics. This is a dynamic opportunity to work closely with a visionary leader and gain insight into the world of event planning at the executive level. Key Responsibilities Executive Support • Assist with creating pitch decks, reports, and proposals • Handle confidential information with discretion • Handle some client communication via email. Administrative Operations • Organize digital files, documents, and contact lists • Track follow-ups and project deadlines • Assist with bookkeeping, invoicing, and vendor communication as needed • Support research for venues, vendors, and partnerships Event Support • Help coordinate logistics for upcoming events (guest lists, run-of-show, travel, etc.) • Liaise with clients and vendors under the owner’s direction • Attend select events (as needed) to assist on-site • Track event timelines and deliverables • Assist in writing timelines • Assist with creating proposals and event production decks for clients Marketing/Communications • Assist with content scheduling, social media coordination, or blog/email drafting • Organize and update press/media kits or client case studies Qualifications • 2+ years in an executive assistant, project coordinator, or similar role • Strong organizational, multitasking, and communication skills • Proficient in Google Workspace, Zoom, task/project management tools (e.g., Trello, Asana) • Previous experience in the event industry is required • Trustworthy, adaptable, and able to work independently • Must be available to work nights and weekends when events are being produced • Some travel may be required Seniority level Seniority levelEntry level Employment type Employment typeContract IndustriesEvents Services Referrals increase your chances of interviewing at Liven It Up Events by 2x Get notified about new Executive Specialist jobs in Chicago, IL . Remote Event Coordinator for Entertainment, Sports, and Live Events Chicago, IL $30,000.00-$65,000.00 3 days ago Chicago, IL $57,000.00-$62,000.00 1 day ago Chicago, IL $48,000.00-$60,000.00 2 hours ago Chicago, IL $63,288.00-$95,000.00 3 months ago Chicago, IL $50,000.00-$55,000.00 7 hours ago Chicago, IL $125,000.00-$145,000.00 7 hours ago Event Manager | Full-Time | Navy Pier Events Facility Chicago, IL $55,000.00-$65,000.00 4 days ago Ticketing Event Staff - Chicago Street RaceOn-site Coordinator, Chicago Experience Center Chicago, IL $65,900.00-$131,800.00 2 weeks ago CEO & Events Operations Assistant (Bay Area) - Remote Work Chicago, IL $60,000.00-$80,000.00 1 month ago Chicago, IL $60,100.00-$73,600.00 2 days ago Chicago, IL $60,100.00-$73,600.00 2 days ago Northfield, IL $63,960.00-$92,560.00 1 hour ago Parkland Event Coordinator - Soldier Field Chicago, IL $72,250.00-$85,000.00 1 week ago Executive & Events Operations Assistant - Remote Work We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr