SUMMARY

The Human Resources Director will coordinate the human resource activities according to agency policies and State and Federal employment laws, and will provide administrative and technical support to the organization in all phases of human resources management, risk management and personnel recruitment and retention.

DUTIES AND RESPONSIBILITIES

1. Administers personnel policies and procedures related to planning, recruitment, personnel actions, compensation and benefit plans.
2. Manages personnel recruitment activities including job descriptions, application process, telephone screening, initial interviewing, reference checking, EEOC and ADA compliance. Maintains recruitment information using Automatic Data Processing (ADP) software.
3. Submits and oversees new hire background checks to the State of Alaska Background Check Unit and coordinates results with the employee and their supervisor. Ensures ongoing maintenance of BCU records and compliance.
4. Supervises general agency orientation for all new employees, including non-program specific aspects of employment and employee benefit options. Manages and evaluates content and presentation of program-specific orientation and training for new employees. Oversees application, use and evaluation of Relias, agency’s electronic employee training system.
5. Ensures, evaluates and updates annual employee trainings. Manages training data using Relias, agency’s electronic workforce training system.
6. Ensures employees receive timely individual training schedules to ensure compliance with mandatory training requirements and renewals.
7. Ensures compliance with Federal and State employment regulations and completes all required annual and periodic documentation and reporting.
8. Assigned as Affirmative Action Officer for the agency and maintains affirmative action plan and related activities.
9. Manages documents related to all personnel actions. Reviews documents for accuracy, completeness and consistency with current agency policies and procedures.
10. Maintains agency schedule of employee performance appraisals, including individual staff development plans.
11. Oversees time and payroll bi-weekly for all employees, utilizing ADP software.
12. Processes monthly billing and reconciles accounts for all benefit plans, company insurance policies, and employee deductions.
13. Manages benefit plans for all employees.
14. Coordinates with company representatives and agency employees regarding the discretionary retirement plan, 403(b) plan and Aflac.
15. Provides benefit information to all employees at least annually, including presentations by company representatives

1. Maintains Workers’ Compensation compliance, including accident reporting and analysis, employee contact schedule and employee return-to-work program. Maintains ongoing discussion with Workers’ Compensation insurance company representative regarding status of open claims. Evaluates accidents and near-miss events with key agency staff to determine necessary changes to agency training practice and/or policy.
2. Prepares employer responses to unemployment insurance claim notices.
3. Supervises preparation and submission of all reporting requirements, including OSHA 300, 300A report, Annual Survey of Occupational Illnesses, Vets 100 and 100a report and SourceAmerica Ability One reports.
4. Acts as consultant for Executive Director, Chief Operations Officer, Chief Financial Officer and key management staff regarding human resource trends, employment regulations and related supervisory training.
5. Represents the agency at community functions at the request of the Executive Director.
6. Participates in community relations, including local and state interagency coordination.
7. Operates as one of the Super Administrators for the agency’s Electronic Medical Record (EMR) system and provides assistance and training as needed.

MINIMUM EDUCATION AND EXPERIENCE

1. Bachelor Degree in Human Resources, Business Administration or related field and five years’ experience in human resources, two at management level.
2. Demonstrated knowledge of personnel administration, current employment regulations, FLSA, EEOC, ADA, OSHA, Workers' Compensation and benefit plans.

1. Ability to communicate thoroughly and accurately through verbal and written communication.
2. Proficient computer skills and knowledge of software programs, including Microsoft Office Applications, such as Excel and Access.
3. ADP experience, preferred.
4. Must meet agency insurance criteria for operating agency and personal vehicles on agency business (21 years old and licensed 3 years and good driving record).

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Demonstrated leadership ability and team management. Exhibit excellent interpersonal and communication skills (both written and oral). Thorough knowledge of laws, rules, regulations and precedents regarding Human Resource Management. Ability to communicate effectively with agency personnel, board of directors and general public. Must possess sound decision-making, financial management, customer relations, and quality assurance skills. Ability to supervise professional and support staff. Must be responsible, professional, and flexible. Must have reliable transportation and maintain a good driving record.

LICENSES/CERTIFICATIONS REQUIRED

Alaska Driver’s License

IMMUNIZATION REQUIRED

PPD Test

WORKING CONDITIONS

Light Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.

PHYSICAL ACTIVITIES:

Reaching: Extending hand(s) and arm(s) in any direction.

Repetitive Motions: Substantial movements (motions) of the wrist, hands, and/or fingers.

Driving: Minimum standards required by State Law (including license).

ENVIRONMENTAL CONDITIONS:

None: The worker is not substantially exposed to adverse environmental conditions (such as typical office or administrative work).