Position ID: 33428 Position Title: Director of Administration

Contract: 15 Months (Mat Leave Coverage)

Location: Open to candidates located in ON, MB, SK, BC and NWT

Work Model: Hybrid or Remote options - must be available to come onsite one day per month

Our client represents and advocates for a distinct Indigenous people with a rich cultural heritage and a unique history. It works to promote the rights, interests, and well-being of its members, ensuring their voices are heard on issues that matter most to their communities. The organization engages in a wide range of activities, including advancing cultural preservation, fostering economic development, supporting education and health initiatives, and addressing historical, political, and legal challenges. Through collaboration with stakeholders at local, national, and international levels, it seeks to create meaningful opportunities, preserve traditions, and support the aspirations of its people while contributing to a stronger, more inclusive society.

As a senior leader, the Director of Administration provides critical leadership and operational oversight to ensure seamless administrative support for the organization. This role is central to fostering efficiency, maintaining high performance, and supporting the organization’s strategic objectives.

The Director of Administration oversees organizational processes, recommends improvements, and builds relationships internally and externally to promote organizational success. This position ensures collaboration across teams, robust policy implementation, and effective administration. The portfolio will include office management, event planning, board relations and human resources, as well as leading those teams.

Key Responsibilities

Team Leadership

Lead, mentor, and support a multidisciplinary team to encourage accountability, professional growth, and high performance.

Facilitate collaboration and communication between the administration team and senior leadership.

Monitor workloads and staffing levels to optimize departmental functionality.

Establish, guide, and oversee organizational policies, procedures, and processes.

Act as a key support for senior leadership and maintain strong interpersonal relationships.

Office Management and Administration

Ensure smooth office operations by supporting administrative functions such as supply orders, security, and logistics.

Develop and maintain effective office policies and systems for respectful and efficient space use.

Event Management

Oversee event planning policies and processes.

Provide direction and support to the events team for seamless event execution.

Approve event strategies to align with organizational priorities and assess post-event reviews for process improvement.

Board of Governors Support

Collaborate with the President and Board of Governors to prepare materials and execute meeting agendas.

Provide regular updates on deliverables and maintain strong working relationships with stakeholders.

Participate in committees to advance the organization’s goals.

Human Resources

Promote a positive organizational culture through robust hiring practices, competitive compensation, and effective performance management.

Oversee staffing plans, employee development, and compliance with employment standards.

Manage the Employee Handbook and related policies.

The ideal candidate will possess a graduate degree or significant experience in the nonprofit or public sector, with a proven track record of leadership in organizational management, resource allocation, and personnel oversight. Experience working with Indigenous-led organizations, particularly those focused on Métis priorities, is essential. The candidate should demonstrate strong negotiation and conflict-resolution skills, coupled with the ability to manage interpersonal relationships effectively. Exceptional communication skills are required, including the ability to articulate positions professionally and influence others through well-reasoned ideas. Additionally, the candidate must exhibit a commitment to advancing the organization’s mission, maintain the highest ethical standards, and foster a culture of integrity and excellence.

What will make you stand out:

Proven Leadership in Complex Organizations: Demonstrated success in leading large, multifaceted teams or managing cross-functional operations in a dynamic environment.

Deep Knowledge of Indigenous Governance: Extensive understanding of Métis culture, history, governance structures, and the unique challenges faced by Indigenous communities in Canada.

Strategic Vision with Operational Expertise: A strong ability to align administrative processes with strategic goals while implementing innovative solutions for organizational improvement.

Exceptional Stakeholder Engagement: Experience building and maintaining positive partnerships with diverse stakeholders, including government agencies, Indigenous communities, and external collaborators.

Commitment to Advocacy and Empowerment: A passion for advancing the priorities of Indigenous nations and fostering a culture of equity, respect, and self-determination.