Description

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To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans. Job Title: Associate Director of Financial Operations Union Description: Non-Unit/Associate Director Job Category: Exempt, 35 Workweek Salary Range: $117,000.00 For non-unit positions, salary commensurate with experience and is accompanied by a competitive benefits package. Position Summary: Under the direction of the Senior Director of Financial Operations, the Associate Director serves as a senior member of the Division of Operations Business Office team, and is responsible for the team’s day to day supervision of staff and budget management and planning activities. Duties include, but are not limited to, oversight of all departments purchasing activities and budget monitoring. Main Responsibilities: Manages all administrative and budget functions within the Division of Operations Business Office, including but not limited to: Supervise administrative and professional staff. Manage, oversee, and assist with the day-to-day business activities, such as processing check requests, money transmittals, purchase orders, reallocations, journal entries, supplementals, invoice payments, etc. Supervises the electronic processing of payment submissions for invoices, monitors daily expenditures, and evaluates spending patterns. Responsible for year-end budget and operation activities, including close-outs of budget and purchase orders. Assist with the annual budget development. Monitors budget on an ongoing basis. Reports issues and concerns to supervisor. Recommends corrective action. Provides regular updates on budget status to department supervisors. Establish and manage accurate records and reports, ensuring that all fiscal activities adhere to the policies of the college. Recommend and implement, upon approval by leadership, business practices to support the operational needs of the department. Ensure clear, concise and excellent communication between Department and Finance & Business Services. Deliver the highest level of customer service to ensure client satisfaction. Works directly with clients to handle and address issues and brings matters to a timely resolution. Develop and maintain constructive, professional relationships with all college students, faculty, staff and college constituents. Directly supervises the operations of the procurement team, including four staff members, including but not limited to: Directly supervises the operations of the procurement team, including four staff members. Ensure successful completion of the overall program of the business operations of the Department. Establish work assignments for staff members and determines priorities based on daily tasks. Provide instructions to ensure the standards of care and customer service are maintained at all times. Prepare and maintain all personnel records for staff members, including online time sheets, discipline documentation and performance evaluations in a safe and confidential manner. Provides oversight for the day-to-day processing of Facilities, Campus Police, and IT related contracts including new contracts and renewals. Ensures contracts/renewals are reviewed, approved, and processed in a timely manner avoiding any potential lapse in coverage or delays with issuing purchase orders. Manages online work order system, TeamDynamix to ensure daily requests are being monitored and directed to the appropriate areas in a timely and efficient manner; Monitor workflow of work orders from initiation to closure to determine approximate time work orders remain open and look at ways to be more efficient; Create and process reports to review and determine status of outstanding work orders; Create and maintain internal processes and procedures for the Department. Works directly with department supervisors and leadership to ensure service agreements/contracts are appropriately structured to maximize service, while minimizing expenses; Ensures that service agreements have proper authorizations and annual purchase orders are in place. Serves as back up for Capital Project financial management. Assists with monitoring Capital Project budgets and Asset Renewal spend. May enter reallocations, budget increases, etc. as necessary. Other duties as assigned by supervisor or designee. Perform special projects and assignments, some of which will be of a confidential nature, as required or as assigned by the supervisor. Plans/schedules, and/or attends meetings, training sessions, and conferences as necessary. Serves as Department’s procurement card administrator, including the management of all procurement cards and administers final monthly approvals for all departments within the Division of Operations; administers procedures and controls for all procurement cards used within the Department. Performs internal audits of business operations practices and compliance with established procedures. Required Qualifications: Graduation from an accredited college with a Bachelor's degree. Demonstrated supervisory experience including experience overseeing and managing operations, implementing policy and procedures, finalizing vendor service contracts, performing and/or participating in financial audits, and improving and updating business practices. Experience supervising, mentoring and evaluating staff with demonstrated superior leadership and customer service skills Strong demonstrated knowledge of the Microsoft Office software suite, especially Excel, Word, and PowerPoint, along with knowledge of a financial system, with the ability to develop financial reports and run queries Strong business and financial acumen supplemented with the ability to apply critical, creative and reflective thinking skills to identify problems, analyze and evaluate various solutions, implement solutions, and monitor their effectiveness. Ability to work in a fast-paced, high volume work environment with superior attention to detail, and the ability to maintain absolute confidentiality of work. Ability to provide effective and superior customer service through the use of excellent communications and interpersonal skills. Ability to work collaboratively with all members of a diverse department and campus community. Ability to effectively manage a team of individuals to successfully support the College’s strategic goals and initiatives. Ability to work independently while receiving general direction from Sr. Director of Operations. Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position. Preferred Qualifications: Experience working in higher education. Experience using Oracle Financial Systems. Experience with State of NJ procurement rules. Experience with budget development and on-going monitoring. Employer Qualifications: Final offer of employment is contingent upon the successful completion of a background check and reference checks. About TCNJ TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings. Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including: Comprehensive benefit plans covering medical, dental and prescription plansGenerous leave entitlements program and Energy Savings ProgramEmployee and dependent Tuition Waiver and Reimbursement ProgramPension, retirement, and deferred compensation plans, group life insuranceEmployee Assistance Program (EAP)Employee affinity groupsNew Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)Access to extensive learning opportunities To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more! Application Instructions: Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

Primary Location: Administrative Services Building - Campus Planning Work Locations: Administrative Services Building - Campus Planning (Administrative Services Building - Campus Planning) 2000 Pennington Rd Ewing Township, 08628

Job: Staff Organization: The College of New Jersey Job Posting: Jul 31, 2025, 9:57:26 AM #J-18808-Ljbffr