Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Bachelor’s or equivalent experience

At least 4 years of pre-award research administration

Knowledge of 2 CFR /Uniform Guidance; OMB; basic FAR, Interpret sponsor terms & conditions Sponsor-compliant budgets; complete proposal packages

Manage concurrent deadlines, multi-project coordination

eRA portals: Kuali, Cayuse, Grants.gov, Research.gov, ASSIST/eRA Commons

ERP/finance workflows (SAP) for award setup Compliance routing: FCOI; IRB/IACUC/IBC; export controls

Team lead/supervision; mentoring

Advanced Excel; KPI tracking (volume, complexity, cost share, subawards)

Clear writing and communication; service-oriented; highly organized Preferred Qualifications Master’s degree

CRA/CPRA (or equivalent)

6+ years pre-award; 3+ years in lead/supervisory role

Broad sponsor portfolio: NSF, NIH, DoD, DOE, USDA, PCORI, foundations

Partner with Advancement; matching/TRIP coordination

Staff and campus training; workshop design/delivery

Process improvements: SOPs, workflow redesign, automation

Award acceptance workflows; SAP data integrity (PI/Co-I, periods, budgets, codes) Job Description Assistant Director will serve as the lead Senior Proposal Coordinator, assisting the Director in improving logistics, processes, and reporting. The AD will work collaboratively with Principal Investigators (PI), Senior Proposal Coordinators, Proposal Coordinators, and Research Coordinators to prepare grant applications, and serves as a dedicated central resource on university and sponsor policies for proposal development and submission as well as award acceptance. Activities are governed by applicable federal regulations (2 CFR ), applicable state regulations and sponsor specifics requirements as well as institutional policies. Job Duties Proposal Coordination & Submission: Coordinates research proposal submissions to funding entities (local, state, federal, private, and collaborations with other institutions).

Proposal Review & Development: Reviews and participates in the development and assembly of all proposal components, as specified in sponsor guidance, under the umbrella of federal regulations and institutional policy compliance. Interprets and enforces sponsor/institutional policies; ensures compliance.

Strategic Planning Support: Assists the Director with strategic planning initiatives to enhance pre-award services and align with institutional goals.

Pre-Award Administration: Leads and assists pre-award administrative functions, including proposal preparation, submission, award negotiation, and compliance with institutional and sponsor guidelines.

Supervision & Workload Management: Plans, assigns, and helps supervise the workload of others to ensure efficient and equitable distribution of tasks.

Training & Professional Development: Assists with training and professional development activities for staff. Coordinates training opportunities for research administration staff. Helps mentor junior staff.

Performance Metrics & Reporting: Assists with tracking and reporting key performance indicators (including proposal counts, complexity of proposals, percentage of cost share, and subawards by department or college).

Operational Support: Assists with day-to-day operations, proposal support, staff supervision, and ensuring compliance with institutional/sponsor rules. Implements improvements, trains staff on systems (e.g., Cayuse, Grants.gov).

Performs other duties as assigned.