Position Responsibilities:

Responsible for coordinating and scheduling campus events

Schedules high-profile events in 25LIVE

Collaborate with Registrar to ensure accurate and timely classroom reservation in anticipation of each semester

Strategize to develop timelines and efforts to streamline event management

Responsible for directing the setup and breakdown of events

Determine setup/floor plan using diagrams, optimizing the use of event spaces

Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion

Work with outside vendors to facilitate furniture and equipment rentals as needed for events

Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat-check, cocktail reception area, etc.

Order products as necessary and follow up on orders

Direct facilities staff and management to ensure that event floor plans and setups are complete and accurate

Assists with 25LIVE User Trainings, general troubleshooting issues, and account creation

Assists with running monthly event billing reports and ensuring their accuracy before submitting to University Operations

This position works nights, weekends, and holidays as needed Experience & Educational Background: Bachelor’s Degree

5 years of experience in event planning is required, preferably at a non-profit organization Skills & Competencies: Knowledge of Microsoft Office Suite

Knowledge of 25LIVE

Good judgment and sensitivity, and the wisdom to elevate problems—with good recommendations--to the Director of Campus Events when necessary

Must be able to take initiative

Effectively manages own time and resources

Able to multitask

Speaks clearly and expresses self well in one-on-one conversations and groups

Excellent writing and editing skills

Strong organizational skills and an understanding of the big picture

Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion

Able to take ownership of events and to be proactive in anticipating problems and steering the ship in the right direction

Ability to communicate effectively orally, by phone, in person, and in writing Salary Range: $72,000 - $72,500