ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE DIRECTOR-BUSINESS DEVELOPMENT

The City of Woodstock is searching for a passionate administrative professional to be our next Administrative Assistant to the Executive Director-Business Development . This is a new role and a great opportunity for one to support the Executive Director.

Job Summary (What you will do):

You will provide high-level administrative and project support to the Executive Director-Business Development, assisting to advance marketing, economic development and tourism initiatives for the City of Woodstock. Key responsibilities include calendar management, meeting coordination and minute-taking, interdepartmental communication, and follow-up on project/action items. The position reports directly to the Executive Director-Business Development.

For a complete description of responsibilities, please refer to the Job Description attached.

Minimum Required Qualifications (what you need to minimally have to be considered): Associate degree in Business Administration, Management, or Communication or a related field with a minimum of three (3) years of progressively responsible administrative support experience with significant public contact; or any combination of education and experience that provides equivalent knowledge, skills and abilities. Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Extreme attention to detail. Ability to maintain confidentiality with matters appropriately. Preferred Qualifications (not required, but we'd love that you possess): Experience in public sector. Administrative support experience for leadership in economic development or marketing. Certification such as International Association of Administrative Professionals (IAAP). Familiarity with project management tools, Artificial Intelligence (AI) and Customer Relationship Management (CRM) software.

Salary & Benefits:

The pay range for this full-time, non-exempt/hourly position is $31.71 to $34.88 an hour. The City participates in the IMRF pensions plan and has generous health plans available.

Deadline: Monday, August 25, 2025

This position is not eligible for a work-related immigration visa sponsorship.

The City of Woodstock is an Equal Opportunity Employer.